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Kimley*>Horn Deliverables: • Electronic copy of meeting minutes Sub-Task B:Project Administration Kimley-Hom staff's administration efforts include initial development, work plan, filing system and processing timely invoices. We assume 25 hours of effort for this sub-task, which includes 6 months of invoices and up to 3 revisions to the project work plan. Deliverables: • Monthly Invoices • Internal Project Files& Work Plan (retained at Kimley-Hom offices for up to three years) Sub-Task C: Client Coordination Meetings Kimley-Hom will attend in-person client coordination meetings and participate in conference calls, including project/design coordination and progress review meetings, as requested. We based our fee on a total of 2 in-person meetings. In-person meetings are planned to occur after the Conceptual Design, and 100% PS&E phases. We assume 12 hours of effort for this sub-task, which includes 2 in-person meetings with the City with up to two Kimley-Hom staff per meeting. Deliverables: • Electronic copy of meeting agenda • Electronic copy of meeting minutes Task 2—Data Collection Kimley-Hom will conduct a limited field review at the site to collect accessible, visible information for project design. In addition, we will contact utility companies to request existing readily available, utility information. The utility information will be shown on the base plans; utility information shown will be based on the location of surface features collected from topographic surveys and from the utility-provided facility maps. Kimley-Horn will coordinate with utility companies that may have facilities within the project limits to obtain readily available existing utility record plans, record drawings, schematics, etc., describing their facilities. We assume 44 hours of effort for this task. This includes Kimley-Hom staff performing site reviews to identify potential conflicts that could affect the project design. The site review will occur after the 100% design phase. As directed by the City, Kimley-Hom will not perform utility coordination as part of this Scope of Service. Utility"potholing"services are not included in our scope of services. After the 100%design phase, Kimley-Hom will identify potential utility conflicts and discuss with the City the need for utility"potholing"at selected locations. If needed, utility"potholing"will be performed as an additional service to be authorized by the City prior to the start of potholing work. i kimley Fiom9com 6150 Stoneridge Mall bad, Suite 200, Pleasanton;.CA 94388 925 398 4840 1