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There is no doubt that the base system would provide a more affordable quality playing field that would provide an excellent playing experience which would be well received by users and as such, staff fully supports the selection of this system should that be the Council's pleasure. However, at this particular point in time, the current status of crumb rubber (warranted or not) will cause concern for at least some parents and users (resident letters included as Attachment 9), and may leave the field subject to retrofitting earlier than necessary pending legislation or new studies. As such, staff is recommending the optional field system which, while more costly, will address these safety concerns and still provide an excellent playing experience. Consultant Services While City staff is assuming responsibility for managing the overall construction of the project, based on the project's overall scale and scope, staff is recommending the use of technical professional support services including construction surveying, submittal review, material testing, geotechnical observation and specialty inspection will be needed during construction. These services are typical for a project of this type and include the following: . Harris Design — Provide a range of construction related services, including submittal review, design modification as may be needed, site surveying, attendance at construction meetings as necessary, assist, as requested with change order reviews, site surveying, etc. The estimated contract cost is $408,861 • BSK Associates — Provide geotechnical testing, material testing and as requested special inspection services. Estimated contract cost is $153,926. . DMA/DiGeronimo Sports Design Group LLC — Provide as needed services related to the procurement and installation of the all-weather turf, including turf inspection at the factory and upon its delivery. Estimated contract cost is $16,000. Note that this contract was executed by the City Manager previously and therefore, staff is requesting contract ratification. The proposals were reviewed and deemed reasonable for the estimated amounts. Budget As indicated in the financial section of this report, anticipated construction cost is $16,207,069 and the vast majority of the project's funding is included in the 2013-14 Capital Improvement Program. Staff is recommending a $2,000,000 loan/transfer from the City's Facilities Renovation Fund (043900), which will be repaid by the sports groups consistent with the Memorandum of Understanding (MOU) approved by the City Council and the sports groups on December 2, 2014. This loan/transfer is necessary because the actual funds raised through the fundraising campaign will be remitted to the City as they are received during the fundraising campaign that is scheduled to begin in September 2015. Further, the sports groups' commitment to repay the outstanding balance between the funds raised and the $2,000,000 commitment will occur over a ten year period. As such, it is necessary for the City to advance these funds to assure they are available to the project during the construction period. Page 8 of 9