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BACKGROUND
<br /> On October 21, 2008, the City Council approved a professional services agreement with
<br /> Harris Design, landscape architect, to prepare design and construction documents for the
<br /> Bernal Community Park Phase II project, to include three (3) lighted multi-purpose all
<br /> weather synthetic sports fields and park amenities. The approximately 16-acre
<br /> community park area will feature three lighted multi-purpose all weather fields, small
<br /> grass areas, group picnic areas, an area for future children's play equipment, drinking
<br /> fountains, two-lane access road, parking lot, concrete walkways, decomposed granite
<br /> paving, concrete site walls, concrete steps, concrete grandstand, granite pavers, granite
<br /> benches, shade structures, aluminum bleachers, chain link fencing and gates, sports
<br /> lighting, pathway lighting, a pre-manufactured restroom, a storage building, and trash
<br /> enclosure, site furniture, signage, planting, site grading and drainage. The approximately
<br /> 40-acre Oak Woodland area includes asphalt and decomposed granite walkways,
<br /> concrete paving, concrete split rail fencing, boulders, granite benches, site furniture,
<br /> boardwalk, planting, site grading, stormwater drainage retention area , and signage.
<br /> After working through several design review submittals with Harris Design, the City
<br /> received the final set of bid plans and specifications on December 19, 2014. City staff
<br /> advertised the project on December 20, 2014, with a bid opening date of January 23,
<br /> 2015. During the advertisement period and leading up to the bid opening date, staff had
<br /> to issue a total of four (4) addenda and had to postpone the bid opening date to January
<br /> 30, 2015.
<br /> To address concerns regarding the overall cost of the project, staff drafted the
<br /> construction bid documents to allow for significant flexibility regarding the inclusion of
<br /> various park features and the Oak Woodland area. As such, the project specifications
<br /> included a total of seven add/alternate items that allow the City Council to retain that
<br /> flexibility when taking action on this project. Attachment 4 includes a breakdown of the
<br /> various add/alternates. In addition to this step, as the project progressed through the
<br /> design phase staff became concerned regarding the numerous all-weather turf options,
<br /> both in terms of design, quality and materials available for the three sports fields and as
<br /> such, it decided to conduct a separate proposal process for the purchase and installation
<br /> of the field material and installation. A discussion regarding the field material is included
<br /> later in this report. Finally, the various consultant and specialty services are typical in
<br /> price and scope for a project of this magnitude.
<br /> DISCUSSION
<br /> Project Construction
<br /> A total of ten (10) bids were received ranging between $10,301,684.93 and
<br /> $13,241,043.74. Additive bid items were also received with a total additive bids ranging
<br /> between $1,430,535 and $2,383,383 (Attachment 5 provides a summary of project
<br /> costs.). The total engineer's estimate for this project was $16.8 Million with a breakdown
<br /> for base bid item estimated at $15.2 Million and $1.6 Million estimate for all of the additive
<br /> bid items.
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