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City of Pleasanton Phase 1A Recycled Water Distribution System Design Final Draft Task 6 Deliverables: • One .pdf file each of transmittal letters, meeting minutes, and completed permit application documents TASK 7: BID PHASE SERVICES Consultant shall assist the City during the advertisement,bidding and award process prior to award of the construction contract(s). The City shall distribute Bid Documents and maintain the plan holders list. Consultant work includes: Subtask 7.1: Attend Pre-bid Meeting Consultant shall attend and assist the City at the pre-bid meeting for the bid package and shall prepare the agenda and meeting notes. Subtask 7.2: Prepare Written Responses to Inquiries As requested by the City, Consultant shall respond to inquiries from prospective bidders regarding the Project Contract Documents during the bidding process. Responses may result in bid addendum items. Subtask 7.3: Prepare Addenda Consultant shall prepare addenda for the project bid packages as requested by the City. Subtask 7.4: Prepare Conformed Documents Consultant shall prepare conformed drawings and specifications to incorporate bid addenda into bid documents. Task 7 Assumptions: • Scope of Work provides bid support services for up to two bid package • City shall produce and distribute bid documents and addenda • City shall maintain a plan holders list • Bidder inquiries will be directed to the City and then to Consultant as needed for response • Consultant shall prepare bid addenda as required • Conformed documents are for the convenience of the City and its contractor. Record documents shall be the bid documents and related addenda. Task 7 Deliverables • List of questions and responses from pre-bid meeting in.pdf format via email • Responses to bidder inquiries to clarify the content and intent of the plans and specifications in .pdf format via email • Addenda in.pdf format via email • Conformed documents (one hardcopy [half size drawings] and AutoCAD, MSWord 2007 and .pdf files as appropriate) TASK 8: PROJECT MANAGEMENT Project management shall be an integral part of the Consultant services. The Consultant shall monitor activities, schedule,and budgets of the project and report regularly to City. Activities shall be coordinated through the City's Project Manager. Consultant shall be responsible for managing the overall project to completion of the final design and other services. Scope of Work Revs Page 14 of 17 August 20,2014