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BACKGROUND On July 15, 2014, the City Council approved the formation of a nine member Alviso Adobe Community Park Task Force comprised of one representative from Parks and Recreation Commission, Civic Arts Commission, Youth Commission, Bike, Pedestrian and Trails Committee, Pleasanton Unified School District (preferably a teacher), Museum on Main, Friends of the Alviso Adobe and two Community at-large members (one of which should reside in the neighborhoods adjacent to the Park). The City Council provided direction to integrate the Castleridge and Austin properties into the planning process, and to explore the potential for interim access to the Castleridge open space, assuming objectives associated with a variety of impacts are met. In addition, Council stated that the process is expected to be completed within twelve months. DISCUSSION The planning process is intended to provide guidance and direction for the future of the Alviso Adobe Community Park and its programming. A clear vision and mission for the Park will help determine whether the Park is currently being fully utilized and if not, identify resource requirements and availability of these resources to increase utilization. The final product at the conclusion of the process is the development of vision and mission statements, as well as a strategic plan with short- and long-term goals related to facility improvements, program enhancements, potential expansions and other matters to address the desired vision and mission for the facility. The Task Force will also integrate the Castleridge and Austin properties in the planning process. A City team will be created to explore with East Bay Regional Parks District representatives the potential for developing interim access to the Castleridge open space. The elements of a negotiated partnership will be shared with the Task Force prior to presentation to the City Council. Issues covered in a negotiated document may include but are not limited to, interim staging and circulation improvements at the Alviso Adobe Community Park, funding, neighborhood impacts, trail access, public safety, as well as short- and long-term commitments to fund, design and construct the Garms Staging Area in northwest Pleasanton within a reasonable and predictable timeframe. Staff recommends utilizing professional services to facilitate the Alviso Adobe planning process. Proposals from three firms were received and reviewed by the team, comprised of Julie Yuan-Miu, Assistant City Manager, Susan Andrade-Wax, Community Services Director and Michele Crose, Community Services Manager. In addition, staff interviewed each firm at the site, as needed, to introduce them to the facility. Management Partners, founded with the specific mission of helping local government leaders improve their service to the public, is recommended by staff to facilitate the Task Force process. The team will be headed by Jan Perkins, former City Manager of Fremont. The planning process will incorporate two key components — data analysis and input from interested stakeholders. The data analysis portion will involve an environmental scan incorporating financial data, utilization analysis of existing programming, service demand drivers, existing and potential partnerships, and other information and benchmarks as necessary. Input from interested parties will be obtained through online surveys and community stakeholders' meetings. Both data and input will be presented to the Task Force. Staff anticipates completing the process within a total of three to four meetings. The first Task Force meeting will be scheduled in fall 2014. Page 2 of 3