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Task Force Roles and Expectations To ensure a successful and timely process, it is important to define the role of the Task Force. City staff envisions this as a collaborative group, and as with other recently formed committees, staff has identified the following roles and responsibilities: • Be informed, collaborative and solution oriented. Be committed to attending meetings, reading staff information, valuing partnerships and working together, and be prepared to balance individual and minority interests for the overall good of the community. • Provide input on draft products. Review and provide input on draft documents as requested by staff. • Keep commission, agency and/or stakeholder groups informed and up to date regarding Task Force activity. Keep the lines of communication open at their commission, agency or stakeholder groups to ensure that there is collective collaboration throughout the process which helps lead to a successful conclusion. • Provide recommendations as part of the process. Provide recommendations as part of the process, which will assist the City Council and/or commissions as they make decisions about the Alviso Adobe Community Park. Task Force Planned Activities During the Task Force meetings, members would engage in the following activities: • Discuss and understand the role of the Task Force • Review and provide feedback on information gathered from an environmental scan • Review and provide input on questions contained in an online Community Opinion Survey and subsequently review the data received from that survey • Review and provide feedback on information gathered during community stakeholders' meetings • Review and provide feedback on vision and mission statements, and strategic plan objectives (e.g. short- and long-term goals) • Integrate the Castleridge and Austin properties into the planning process (including interim access to Castleridge open space) The professional fee for the agreement is $35,900; staff also recommends a 10% contingency to allow for additional work, for example, reviewing a negotiated document outlining the provisions of the interim access to Castleridge open space. The total cost including the fee and the contingency for the year long process is $39,490.00. Funds are available in, and may be appropriated from, the Capital Improvement Program Reserve (CIPR, Account 068018). Submitted by: Review by: Approved • ulie Yuan iu Emily Gagner Nelson ialho Assistant ity Manager Director of Finance City Manager Attachment: 1 Professional Services Agreement with Management Partners Page 3 of 3