10 - Laserfiche WebLink

Consolidated Dispatch Study for the Pleasanton and Pleasanton Police Department, The City of Pleasanton, Livermore Police Departments CA • Hold On -Line Discussions About the Project, Tasks, and Related Topics • Store and Share Important Project Documents • Track Project Issues • Assign and Track Project Tasks • Monitor Project Schedule • Track Quality Each Project Team Site is a secure web -based place to store, organize, share and access project information. Each team member has a unique login and password and must be authenticated on the site before they can access any services. Site members can be arranged into groups and given special accesses to view specific information on the site — or be prevented from viewing certain information on the site. Project Initiation Meetings Our Project Manager will provide the Cities with a copy of our Project Management Plan including a master project schedule in advance of the project kick -off meeting. Our team will schedule an on -site meeting with the Cities the morning or day before the project initiation conference to review the Project Management Plan and any other project issues prior to commencing the project. The project initiation meeting should be widely advertised and open to all project stakeholders. The purpose of this meeting is to notify all team members and stakeholders that the project has begun and is an opportunity to communicate a shared view of the project to ensure understanding of the approved project charter and to clarify next steps involved in producing the consolidation study deliverables. The meeting will cover the following: • Introduce Official Sponsor(s), the Cities' Project Team(s) and the RCC Project Team • Introduce Key Project Stakeholders • Review Project Scope, Definition and Objectives • Review Project Management Procedures, Including Project Team Site Instructions • Review High -level Timeline & Milestones, Roles, and Budget • Review Data Requirements • Review Deliverables • Review Challenges • Explain Next Steps • Discuss and Answer Questions RCC will develop an agenda for the kick -off meeting in cooperation with the Cities' Project Manager. RCC will prepare an informational packet for attendees that contain: • Letter of Introduction 2 C August 9, 2013 by 2:00 PM