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Commissioner Loll and Ms. Grose informed Commissioner Wedge that receiving compensation from any of the agencies applying for grant funding would require Commissioners disqualify themselves from the grant review process. Ms. Crose provided information regarding funding amounts requested by agencies and the funding amounts committed. She discussed confusion that had been experienced by agencies and the Commission. Commissioner De Baca Martens suggested that staff explain this to the agencies before they present to the Commission for funding. Ms. Yurchak advised that agencies have been asked to provide informal:ion regarding the effects on the project for which they are requesting funding if the funding request is not allocated. She also noted that agencies are required to submit requested documents, unless they have done so previously. Commission Loll questioned whether the members of the Commission would be able to access the documents for agencies that had applied previously for funding. Ms. Grose felt it would be beneficial to staff if Commissioners would make notes in the Note Section if they would like an agency to present at the March meeting. Commissioner Loll suggested this be done in the scoring comment section. Ms. Crose suggested Commissioners also email her with their recommendations for agencies they would like to present. Commissioners discussed how to evaluate and select the agencies to present and discussed questions that should be asked. Commissioner De Baca Martens had questions about allocating full funding amounts requested by the agencies and Chairperson McLane and Ms. Crose discussed the possibility that the Commission may not want to recommend full funding. Chairperson McLane also noted that any funds not allocated would roll over into the next funding cycle. Commissioner Massie discussed her employment with the Livermore opera making her ineligible to participate in the grant funding process. Commissioner De Baca Martens suggested changing report wording from "Commissioner's Recommendations" to "Staffs Recommendations" on the report provided to the Commission at the March meeting. She also suggested "Commissioner's Average Recommendations" be considered. Commissioner Loll questioned whether it would be possible to view the funding amount recommendations made by individual Commissioners, rather than the average of recommended allocations. Ms. Crose advised that the Commission would be provided additional information this year because changes have been made to the report. 6. Approve Commission Priorities for Fiscal Years 2013/2014 and 2014/2015 Ms. Grose informed the Commission that biannually City Council holds a Priority Setting Workshop where they discuss citywide initiatives and projects for implementation by the different departments during the two-year budget cycle. To prepare for this Workshop, City Civic Arts Commission February 4, 2013 Page 7