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Commissioner Massie discussed with Ms. Meehan the target age range for the projected programs and about parent involvement. Ms. Meehan provided information regarding the program's age ranges and parent involvement. She also noted that BACT understands that it will take time to build commitment for parent involvement. Commissioner De Baca Martens thanked everyone for attending the meeting and noted that making a recommendation for the Services Agreement had not been easy for the Screening Committee, but that it has been important that they follow the RFP requirements and process. She noted that after the interview process the Screening Committee unanimously voted to recommend BACT. Commissioner De Baca Martens hopes that parents and the community will help children through the changes and support the recommendation. She was hurt to see so many people disappointed and encouraged parents to continue to allow their children to participate and audition for parts. Chairperson McLane also thanked everyone for attending the meeting and noted that the youth theatre program in Pleasanton has value beyond good measure. She broke it down by advising that two groups had auditioned for the position of Civic Arts Stage and one had been selected, and advised that sometimes one doesn't get the role they want, but should still strive to make a production the best. A motion was made by Commissioner De Baca Martens, seconded by Chairperson McLane, to approve the Services Agreement with the Bay Area Children's Theatre for children's theatrical production services. ROLL CALL VOTE: AYES: Commissioners De Baca Martens, Massie, Wedge, and Chairperson McLane. NOES: None ABSTAIN: Commissioner Hess ABSENT: Commissioners Loll, Wheeler and Nealy. The Commission took a break from 8:20 — 8:30 p.m. 5. Presentation on Commissioner's Application Review using ZoomGrants: An Online Grant Application Software Program Ms. Yurchak reviewed with the Commission the ZoomGrant online grant application software tutorial program. She advised that the program would allow agencies to submit their FY 2013/14 Community Grant and Housing and Human Services Grant (HHSG) applications online and allow Commissioners to review and evaluate the applications. Commissioners were advised by Ms. Yurchak that an application submitted by Pleasanton Cultural Arts Council for Arts in the School has been disqualified because it did not meet the timeline deadline when submitted. Ms. Yurchak also informed the Commission that a total of $75,438 in grant applications had been submitted, and that a total of $40,000+ was actually available. Civic Arts Commission February 4, 2013 Page 6