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BACKGROUND The Parks and Recreation Master Plan is intended to be a significant planning tool to help the city plan for the changing scope of recreational activities. As such it will summarize themes, trends and community priorities, assess available resources, review existing and anticipated demographic conditions and provide strategies for parks, recreation programs and open space needs. To assist with the project, staff has determined it beneficial to have ongoing community participation, dialogue and direction. Similar to past large scale community based planning efforts, staff is recommending a community based committee to help direct the process. Committee Roles and Expectations To assure a successful and timely process, it is important to define the role of the Committee. Similar to other recently formed committees, staff has identified the following roles and responsibilities: • Be informed, collaborative and solution oriented. Be committed to attending meetings, reading staff information, and being prepared to balance individual and minority interests for the overall good of the community. • Provide a forum for community discussion. Actively engage the community in a constructive dialogue about the options for future services and facilities. Be open to varied comment and viewpoints. • Provide input on draft products. Review and provide input on draft documents as requested by staff. • Keep you commission and/or agency informed and up to date regarding Committee activity. Keeping the lines of communication open at your commission or agency assures that there is collective collaboration throughout the process which helps lead to a successful conclusion. • Provide recommendations as requested by City staff. Providing recommendations to the City Council and/or commissions is important to assure they receive guidance prior to making decisions need to adopt the Master Plan. Committee Membership Although there are a host of recreation providers within the City, the Master Plan will focus on the role the City plays in the provision of services and facilities, independently as well as in cooperation with other private and non-profit organizations. Staff along with the consultant, RJM Design Group is recommending that the City Council approve the formation of a 12-member Committee comprised of the following members: • Two (2) Parks and Recreation Commissioners • One (1) Civic Arts Commissioner • One (1) Human Services Commissioner Page 2 of 4