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BACKGROUND The Alameda County Public Works Department (County) oversees and administers the Castlewood Service Area water and sewer systems. Staff has met with the County and the Castlewood Homeowners Association to discuss maintenance issues and recommended that the County secure the services of a qualified consultant to evaluate the current and future needs of their system and to develop a Capital Improvement Plan (CIP) so that interested agencies would be in a position to fully understand short and long term system maintenance and improvement needs. The County agreed with this approach, secured the required services and anticipates the final report being completed in FY 12/13. In prior years, the County has contracted with a private contractor, most recently the California Water Service Company, for system operation and maintenance. However, this contract has expired and the full scope of required and planned infrastructure improvements and related maintenance requirements will not be known fully until completion of the above referenced study. Because of this situation, the County through an RFP is implementing a short term maintenance arrangement with the understanding that a longer term arrangement will be implemented following completion of the study. Staff anticipates discussions with the County regarding the potential for a longer term agreement following this interim one year period. City staff reviewed the current situation and determined that there are some advantages in providing the services. First, and foremost, is assures that the system would be properly maintained to alleviate potential problems that could develop in the collections system that would then cause problems at the city maintained pump station that receives the Castlewood wastewater. Next, it allows our staff to fully evaluate the system so that we can provide input on planned upgrades and it places us in a better position relative to deciding whether or not to participate in the longer term maintenance process. Finally, it assures that the City would have input into service related decisions pertaining to this particular County service area. The City already operates the Castlewood sewer pump station for the service area, in conjunction with the County, on a contract basis. This new agreement would give us better control over the entire system and reduce the potential for problems from the Castlewood system. Disadvantages of providing the interim maintenance services include additional staff workload, particularly in the event of a major system issue and, staff anticipates that it would need to hire a part-time, temporary, limited term maintenance worker in order to offset anticipated service impacts to the Pleasanton system if the City takes on this responsibility for the Castlewood County Service Area for a one year period. The recommend contract provides for routine maintenance support during the hours of 7:00 a.m. to 3:00 p.m. seven (7) days a week. Any emergency work performed between 3:00 p.m. and 7:00 a.m. would be subject to a time and materials at the overtime rate schedule as stipulated in the contract. City fees and charges included in Exhibit B have been set to assure that City costs are covered fully. To assure that all aspects of the agreement meet City expectations, it is anticipated that the City Manager and the County may make some minor contract amendments and these will be incorporated into the final contract. Page 2 of 3