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BACKGROUND At its May 3, 2011 meeting, the City Council approved the Civic Arts, Youth and Human Services Commissions funding recommendations for the FY 2011/12 Community Grant and Housing and Human Services Grant Programs. The Pleasanton Cultural Arts Council's (PCAC) "11th Annual Poetry Prose & Arts Festival" application was one of the approved grants for $4,000. At the Civic Arts Commission's February 5, 2012 meeting, the Commission discussed PCAC's request to consider amending its Community Grant Recipient Agreement and use the awarded $4,000 grant funds allocated to its "11th Annual Poetry Prose & Arts Festival," to develop a new event entitled "Farmer's Market Art Encounter" At its meeting, the Civic Arts Commission approved the reallocation of the $4,000 as follows: $2,740 towards the "Farmer's Market Art Encounter" event and requested that the remaining $1,260 be carried over to the FY 2012/13 Community Grant Program in the Civic Arts Category. When submitting its Midterm Report, PCAC indicated that it would like to negotiate with City staff to enlarge the "Annual Poetry Prose Arts & Festival" and to transform it into a bi-annual festival in Downtown Pleasanton, with the literary component continuing at the Firehouse Arts Center. Staff met with PCAC representatives on Friday, January 13, 2012, and discussed options for the "Annual Poetry Prose & Arts Festival" and suggestions for using the FY 2011/12 PCAC grant funds, which includes postponing this year's `Annual Poetry Prose & Arts Festival" and reallocating a portion of the $4,000 grant funds to a new "Farmers Market Art Encounter"event. Staff recommended that PCAC submit a request to the Civic Arts Commission for its consideration of amending PCAC's FY 2011/12 Community Grant funds. (Attachment 1) DISCUSSION Should the City Council not approve the Civic Arts Commission recommendation to amend the agreement, it is suggested that PCAC's total grant allocation of $4,000 be carried over to the FY 2012/13 Community Grant Program in the Civic Arts Category. Submitted by: Fiscal Review: Approved by: c.- �� ( — r/ tcfr-- �-- Susan Andrade-Wax Emily Wagner Nelson Fialho Director of Community Services Director of Finance City Manager Attachments: 1. Letter from Jill Vellinger, PCAC President 2. February 6, 2012 Civic Arts Commission Meeting Minutes 3. First Amendment to the Pleasanton Cultural Arts Council's FY 2011/12 Community Grant Recipient Agreement Page 2 of 2