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Attachment 3 1. Needs Assessment LPFD conducted a needs assessment and the findings have been incorporated in the transition plan below. Some critical areas of the assessment included: i. Transferring the data from UPA hardcopy documents to CERS. ii. Getting "non- computer" businesses to report electronically. iii. Building or acquiring a data management system or upgrading and expanding an existing system so that it can exchange UP information with CERS. iv. Data management system maintenance after initial implementation. v. Procedural changes for regulatory staff to manage electronic data. vi. CERS and local system training for UPA staff. vii. CERS training for the business community. viii. Support from the state. 2. Collecting, Submitting, and Storing Unified Program Related Information i. CERS will be used to collect and store local UPA information specified in the Title 27 data dictionary. ii. LPFD does not require additional locally collected UPCF information. iii. LPFD will use CERS for business - agency submittal and will not have its own portal for business submittals. iv. NOTE: LPFD has no PAs 3. Management of Data Changes /Updates i. Businesses will change their information in CERS. ii. The business information changes will be approved in CERS. LPFD is planning to use the comparison tool in CERS which compares the latest HMBP information with previously submitted information. 4. Inspection /Enforcement i. LPFDs inspection and some enforcement information will be collected in the field and entered into the LPFD database using mobile tablet PCs with wireless internet and LPFD database access. Enforcement information generated in the office will, of course, be entered in the office. H. The tablet PCs access CERS through their wireless connection ii. LPFD staff will use mobile tablets to access previous and current business information while out in the field iv. LPFD staff use the mobile tablets to offer businesses on- the -spot assistance in entering regulatory information into CERS v. LPFD staff, in coordination with their businesses, make on- the -spot changes to regulatory information in CERS. vi. CERS will not provide any ability to schedule inspections. Inspection scheduling will be done using the LPFD database. 5. Billing/Invoicing/Permitting CERS does not provide for billing, invoicing, or permitting of businesses. LPFD will use its local system for these processes. ii. LPFD will need to gather business information and documents other than the UPCF information for billing /invoicing or permitting purposes and will do this through its local system. Page 2 of 4