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around the rezonings, they will need to be streamlined to assure a focused agenda. Attachment 3 represents an example of the meeting process. In general, the public process as outlined in Attachment 3 should assure adequate opportunity for community involvement, input and support. Nevertheless, staff is of the opinion that a task force inclusive of members from the general public is important. In addition, the inclusion of representatives from the Planning and Housing Commission is also seen as critical since both commissions will be asked to weigh in on the update process and will be responsible for carrying out the Housing Element's goals, programs and policies. Finally, City Council representation is also important to assure that the process is generally aligned with those issues that have been discussed by the City Council and items raised by community members at City Council meetings. Based on the above, staff is recommending Option 5 - an ad hoc task force comprised of two members each from the Planning and Housing Commission, two members from the City Council and five members from the public. Further, staff is recommending that the commission representatives be appointed from their respective commissions and that each City Councilmember appointment one of the five general public representatives based on applications received through the City's established advertising and appointment process. Due to the need to begin meetings in October, staff recommends scheduling the advertising and selection process such that appointments are made at the October 19 City Council meeting. In addition to the making of timely appointments, it will be critical that the task force have a clear scope and direction to assure that court ordered and self imposed timelines are met and that public comment is synthesized as effectively as possible. As a result, staff and the project consultant will coordinate the effort to balance this need with the overall public process. Role and Responsibilities of the Housing Element Task Force To assure a successful and timely process, it is important to define the role of the Housing Element Task Force prior to the start of the process to assure City expectations are being adequately addressed. To that end, staff has identified the Task Force's role and responsibilities as follows: . Be informed, collaborative and solution oriented. Be committed to attending meetings, reading staff information, and being prepared to balance individual and minority interests for the overall good of the community. . Provide a forum for community discussion. Actively engage the community in a constructive dialogue of housing concerns, possible strategies and assist in educating the community on housing matters. Be open to comment and various view points. . Provide input on draft products. Review and provide input on a draft inventory of sites, draft goals, policies, and programs including programs related to special housing needs such as housing for the disabled, seniors, low income families and the homeless. Page 4 of 5