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Proposal • City of Pleasanton Housing Element Update Task 7 Conduct Other Community Outreach Tasks for community outreach (workshops, meetings, etc.) would include: (1) pre- meeting planning and preparation of materials (agenda, handouts, presentation materials, displays); (2) conduct of the meeting; and (3) preparation of post- meeting summaries. We have extensive experience in meeting management, facilitation, information and involvement processes. The Consultant will participate with staff in the review of the Housing Element Workbook at community outreach events. The following are sub - tasks: 7.1 Undertake Pre- Outreach Planning: Pre - meeting planning actions include: (1) refine the approach and agenda with Staff; (2) find meeting location, if different from City Hall; (3) coordinate noticing by City Staff; and (4) prepare handouts and materials. 7.2 Conduct outreach events with the assistance and involvement of City Staff. 7.3 Prepare Outreach Summary Report: Prepare a Summary Report for review with the Task Force, Housing Commission, Planning Commission and City Council. Approaches and Options for Community Outreach (Examples) ▪ Preferences Techniques. There are a number of techniques we have used at meeting to identify preferences and directions. These have ranged from planning games to preferences question instruments. The sequence of meetings and outreach identified by the City for this process should work well in a progressive process to determine direction. " Experts" Presentations. We have found presentations by various experts, depending upon the issues, to be an effective way to inform people and to raise ideas in a non - threatening environment. This was done very successfully for the City of Napa Housing Element and resulted in new ways the City now processes multiple family development. Example "experts" might include designers, developers, affordable housing service providers, etc. This approach could focus on design of higher density housing, for example —as we have found that many of the challenges in land use planning are around the design and fit of new development into the community — or, how we look at and apply development standards such as density, FAR and design review criteria. Part 2 — Work Tasks 12