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A. The VOP shall be given first priority for use of the Facility for Veterans' related activities /meetings in accordance with the following priority scheduling system: The VOP shall have exclusive use, at all times, of the Veterans' Rooms, for Veterans' related activities /meetings. Annually, by January 15 of each year, the Committee shall submit to the City Liaison a listing of dates and times for VOP sponsored events that are specifically intended to benefit the Veterans organizations in the Main Hall /Stage /Kitchen, except the Veterans' Rooms, for the next 18 months to the extent those events are known, with opportunities for changes or additional dates as provided below. Within five (5) working days of each calendar quarter beginning in April, the Committee may submit to the City Liaison a listing of dates and times for VOP sponsored events that are Veterans' related in the Main Hall /Stage /Kitchen, except the Veterans' Rooms, for dates and times not otherwise reserved for City activities. Short term, the The Committee may at any time submit a request to the City Liaison to use the Facility for a VOP sponsored event that is Veterans' related thirty (30) days before the intended use in the Main Hall /Stage /Kitchen, except the Veterans' Rooms, for any date and time not otherwise used by the City. The Cit sh ma ke The VOP Committee Chairperson or their designee is required to submit a City of Pleasanton Facility Rental Application to the Parks and Community Services Office at the time of submitting the 18 month calendar, but no later than thirty (30) calendar days prior to any event date. Any changes or modifications to events submitted on the 18 month calendar must be made in writing by the VOP to the City as soon as possible, but no later than two (2) weeks prior to an event. B. The City may reserve the Facility, with the exception of the Veterans' Rooms, for any educational, social or recreational function at all times not reserved by the VOP as described above. C. Any activity in the building is subject to all the requirements and regulations of the City, and must comply with all County, State and Federal laws._ Attached is a copy of the Department of Parks and Community Services Facility Rental Information. D. If for any reason the VOP no longer needs a reserved date for use of the Main Hall /Stage /Kitchen, it shall notify the City Liaison as soon as possible. 6. Banners Displayed. Prior to hanging any banner, the VOP Chairperson or their designee must contact the City Liaison to find out if any rentals are taking place during the requested hanging period. At this time the specific banner information must be provided to the City Liaison. Amended June 2010 Joint Agreement Veterans Memorial Building at 301 Main Street Page 4 of 8