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D. Meetings The Committee may meet as deemed appropriate by a majority of the Committee. The City Liaison will meet with the Committee at least quarterly. The City shall prepare minutes of those quarterly meetings. 3. Designation of VOP Meeting and Social Rooms The City shall reserve for exclusive use and benefit of the VOP those portions of the Facility shown and described as "Social Room" and "Meeting Room" on Exhibit A, which is attached and incorporated into this Agreement. These rooms are collectively referred to as the "Veterans' Rooms VOP's use of the Veterans' Rooms shall avoid waste or damage. VOP shall determine which Veterans' association is responsible for repairing any damage to the Facility caused by Veterans' use beyond normal wear and tear. City shall have the right to enter and inspect Veterans' Rooms. 4. Ownership of Personal Property. All memorabilia, office equipment such as All supplies, etc. that is located in the Veterans' Rooms shall be the personal property of the Veterans' associations of the VOP in the Veterans' Rooms, and asincluding those items that may be placed in assigned storage areas and other locations as approved by the City, shall be L. All furnishings or personal property fixtures, and equipment located in the Veterans' Rooms: The City shall own and have and purchased by the Ieeatec City shall remain the Facility duriing property of the term of this Agreement, City. City -owned property must not be removed from the Facility without prior City approval. In the event the City installs display cases in the Facility, the City shall reserve a portion of the display cases for use by the VOP. 5. Joint Use of the Facility. The parties agree to cooperate in the joint use of the Facility to maximize its value to the community and the VOP for Veterans' related activities /meetings, which must meet the following criteria: events must be approved by a majority vote of a quorum of each Veterans' association, Veterans must be present at the event at all times, event must be a direct benefit to the Veterans' association, and co- sponsored events must serve a Veterans' association in a positive manner. Adjustments to these procedures may be mutually agreed upon in a written document, signed by the VOP and the Director of Parks and Community Services. 1 Amended June 2010 Joint Agreement Veterans Memorial Building at 301 Main Street Page 3 of 8