RES 03007 - Laserfiche WebLink

Applications that are disapproved will be automatically processed for a full refund which will be mailed to applicant at the address on the application. Please allow two (2) weeks. Payment Deposit - A $50.00 ($200 for Senior Center) nonrefundable building rental deposit will be required to secure a reservation and the balance paid 30 days prior to use of the facility. All checks shall be made payable to the "City of Pleasanton." Cleaning/Damage/Compliance Deposit - A $50 cleaning/damage/ compliance deposit is required for all building reservations with the following exceptions: Century House - $100; Senior Center - $400. The Cleaning/Damage/Compliance Deposit is due 30 days prior to use of facility. Deposits will be returned by mail if building is left in satisfactory condition and use was in compliance. Please allow at least two (2) weeks. If additional cleaning is required, the hourly cost will be $25.00 per hour. If damage is noted, the cost will be directly re~ated to the damage. Reservation Cancellation - Applicants finding it necessary to cancel reservations must do so in writing at least 30 days prior to date reserved and will incur a cancellation fee of fifty dollars ($50); two hundred ($200) for Senior Center. Late cancellations (less than 30 days prior to booking) will forfeit the deposit, plus up to 50% of the rental fee. Alcoholic Beverage - Applicants requesting permission to sell alcoholic beverages must obtain a one-day sales license from the State of California Beverage Control Board; call (510) 622-4970 for additional information. Access to Building lSr. Center users: also read information specific to Sr. Center regarding access] - Please confirm hours of use at the time of final payment. This may be done by telephone if you are mailing the final payment. Your specified time includes your total time in the facility, including set-up and clean-up. A staff person will be assigned to open and secure buildings for all non-routine uses at the times specified on the contract. Time extensions may be requested in writing up to 14 days prior to event. Bookings Utilizing Caterer Service - Lessee is fully responsible for providing use hours to caterer and for booking hours that meet caterer's needs. The City does not respond to caterer, only lessee. We suggest the lessee fully explore with caterer time needed to accept deliveries, set up, clean up and make sure responsibilities are clear. Lessee is responsible for all time overages and extra clean up charges regardless of whether event was catered or not. Business Licenses - A Pleasanton Business License is required of all businesses (eatarers, DJ's, bands, etc.) performing services for your event. Name and Pleasanton Business License Number is provided by lessee on contract. For business license information contact City of Pleasanton Business License Coordinator at 931-5440. Holiday Use - No facilities will be available on Christmas Eve, Christmas Day, Thanksgiving, New Year's Day, or Easter Sunday, except by special arrangements. An additional twenty-five percent (25%) of the building rental fee will be charged for holidays recognized as official holidays by the City. Inappropriate Uses - In accordance with the General Policy, Parks and Community Services Department the facility use shall not be granted to: Any party or organization, political or otherwise, that advocates the overthrow of the government of the United States or of the State of California by fome or violence or other unlawful Senior Center - Due to facility design, the following activities are considered inappropriate for thc facility: teen dances, youth focused events, performance events requiring dressing room or support. Insurance - All applicants shall provide the City of Pleasanton with a valid Certificate of Liability Insurance written through carriers acceptable to the City of Pleasanton. Such certificate shall provide Bodily Injury and Property Damage Liability protection at a preferred limit of $500,000 per occurrence. The Certificate of Insurance shall name the City of Pleasanton as an "additional insured" in conformance with the Hold Harmless Agreement, as outlined in the Facility Rental Agreement. Note: Please contact your insurance agent regarding whether or not your homeowner's policy may be extended to cover your event. Ifyour insurance company does not cover this or you do not carry homeowner's insurance, you may purchase special event insurance through the City. Please discuss insurance needs with staff. Certificate of Insurance is due at time of final payment. GENERAL RULES AND REGULATIONS Final interpretation of all Recreation Facility Use Policies and Procedures remain with the Director of Parks and Community Services. Storage - Storage is not available either before or after your event/meeting for any group, organization or special use group. Air Conditioning/Heating - Full effort will be made to create comfortable temperature in all buildings but is not guaranteed. Air conditioned buildings will not maintain cool temperature with doors opened for extended periods of time. Page 2