RES 03007 - Laserfiche WebLink

Decorations on Stage: Decorations may not be attached to any stage wail or ceiling. Directions to Caterers, Musicians, Etc.: it is your responsibility to inform your caterers, musicians, etc. of your hours of use. Please note that the hours of use requested must include the hours your caterer, musicians, etc. require. Staff will be essigned to open and service your event for contracted hours only. Any changes to your contracted hours must be made at least 14 days prior to event. Dee. orations: The use of tape of any kind is prohibited. Tacks or push pins are permitted on the designated tack boards in the main hall only. The Senior Center does not provide ladders for your use. Any decoration, display or ladder used by your party needs to have rubber feet or some protection for the floor. We do not provide staplers, tape, scissors, etc. Should lessee wish to provide large plants or decorations, detailed information should be provided as to how the plants will be moved in and how the floor will be protected. Use of Hand Carts: Lesseeswho wish to move heavy objects (such as speakers for D.J.'s, plants, cases of food, etc.) into the facility by cart or hand cart, etc. must be aware that only equipment with large, clean rubber wheels, with all projecting edges protected, should be used. Lessees will be charged for any damage to the floor, stairs or walls. Kitchen Monitor: Those lessees who book the kitchen will have the services of a monitor available. The monite~s responsibilities iocludc providing your helpers information and direction regarding the kitchen, and equipment and use of the area in general, check out dishes and equipment arranged for and monitor its return. The monitor will not serve your event or complete work tasks such es doing dishes or cleaning the steam trays. The monitor will only be able to provide access to equipment or supplies arranged for in your contract. The monitor will provide access to cleaning tools and provide information as to your cleaning responsibilities at the conclusion of your event. Kitchen Supplies: Lessees who have made arrangements for use of the kitchen will be provided a number of clean cloth kitchen towels. The kitchen monitorwill check the towels out to you and check them in at the conclusion of the booking. Lessee will be charged $5.00 for towels lost. Chemicals for the dishwasher and dishwashing will be provided. Telephone Use: Public pay telephones are available in the back lobby. City telephones are not available for incoming or outgoing telephone calls for private use except Jn an emergency. Monitors will not accept incoming calls for lessee. Supervision of Children: We recognize that many event~ will have children in aRendance. We expect children to be supervised ail times. Should the monitors find children are not being supervised, lessee will be contacted and requested to provide supervision to children. Use of Coffee Urn: Lessees who make arrangements for use of the coffee urn must be responsible for supplying tfieir own coffee and servicing the urn. The City will provide the coffee filter. (Coffee urn requires 3 cups ofregnlar coffee per $0 cups.) Additional Charge~: Any charges for damages to the facility or furnishings or additional use hours will be deducted from the cleaning and damagc dcposic Should use hours extend beyond those on the contract, all stafftime will be calculated as overtime (1.5 times regular rate). The items will be itemized for lessee review. Hours extending beyond I a.m. will incur a charge of $100 for every 15 minutes. Outside Ceremonies: Arrangemants may be made for outside ceremonies in the park on an individual basis. Lessee may not expect exclusive use of the park, while specific areas may be approved for a particular use. The additional cost for use of the park for ceremonies is $100. The enclosed ou~ide large patio is considered part of the facility and, as such, is reserved for you with your use. Leesees who wish to use the park for a ceremony must provide their own seating. Chairs provided for main hall seating are not allowed to be moved outside. Any proposed use that has the potential to damage the park will be denied. Parking: The parking lot holds 240 vehicles. The City Paratransit Vehicles occupy approximately I 0 spaces; 230 spaces are available for lessee use. Should a lessee anticipate their event will generate more vehicles than the parking lot will hold, the lessee must submit a plan identifying how they will address the parking shortfall. The parking lot of the shopping center is not considered available overflow parking unless the lessee has received, in writing, permission from the shopping center to use their parking lot. Loading/Unloading: The front entrance may not be used for loading and unloading for events in the main hall. The loading dock on the south side of building by the kitchen is available for loadiag and unloading. Deliveries for your event should be instructed to use the loading dock. Storage: Storage is not available before your event or after your event for supplies, furniture, food, portable bars, speakers nnd D.I. equipment, etc. The Senior Center cannot accept donations of food, supplies, etc. from your event. It is expected that all activities associated with your use will take place within your use hours and the facility will be vacated completely at the conclusion of your use. Additional charges will be levied for storage or for stafftime required to release stored items. Staff time will be calculated at overtime P~e7