RES 02128 - Laserfiche WebLink

The Organization Committee developed and revised many of the organization's internal controls including a Policy and Procedures Manual, Financial Controls and Guidelines, and an expanded budget review process. Executive Director Pamela Stoddard joined with a number of California Main Street communities to form CAMSA (California State Main Street Association), a non-profit organization created to advocate and lobby on behalf of the statewide and local Main Street programs, and was selected as Secretary of the organi?ati0n. BUDGET The PDA annual assessment revenue for 2002 was $118,561. The assessmem revenue budget for 2003 is projected at $116,000; this amount is conservative, reflecting the eominued sluggish, and uncertain, economic perforreamee and conditions of the past year. As such, there are no proposed changes to the assessment formula. The City and the PDA are entering the fourth year ora five-year agreement, whereby the City agrees to match the annual assessment revenue generated by the bus'messes within the downtown district. The annual assessment to the City match represent approximately 39% of the total 2003 budget, with event revenue comprising 56% of the budgeted revenues. For 2003, the PDA is proposing a total of 23 events, with 10 street closure days. The proposed evems are as follows: (4) First Wednesday Street parties (May, June, July and August); (11) Concerts in the Park in Lions Wayside Park (June through mid-August); (2) Antiques Fakes (May and October); (2) Wine Strolls (February and July); (1) Heritage Days Festival (June); (I) Hot Rod Heaven (August); (1) Ra'b Cook-Off(September); and (1) Victorian Holiday Evening (November). The budget includes a full-time Executive Director, and a full-time Office Manager budgeted for 40 hours a week (this position has been part-time in previous years). An Event Coordinator(s) will be hired as an independent contractor(s) to facilitate the First Wednesday Street Parties and Hot Rod Heaven. The office staff will manage the remainder of the events. Insurance includes general liab'flity, liquor liability, a special policy for Hot Rod Heaven and Board of Director's liability.