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BACKGROUND The City Council's Annual Work Plan includes a priority to provide a safe environment for people and property in Pleasanton. In recognition of this priority, the City Council recently approved membership in the East Bay Regional Communication System Authority (EBRCSA) comprised of ten East Bay counties that have agreed to share in the cost of acquiring and installing a new interoperable communications system in the East Bay. The goal of the new interoperable radio system is to allow seamless mobile radio communications throughout the region. Currently, public agency communication is limited due to the use of a variety of radio equipment technologies that do not facilitate communication from one to another. To take advantage of the new radio system, EBRCS agencies have made a commitment to move toward acquiring Project 25 (P25) compliant radios that are necessary to facilitate interoperability. The LPFD and its Regional Partners are members of the EBRCSA and provide fire and life- safety services throughout Alameda County (County). While every effort is made to coordinate services, the Regional Partners currently operate on different radio systems, which weaken the region's ability to communicate effectively across jurisdictional boundaries. To address this issue, and in recognition of the agreements related to the EBRCS, the LPFD and the Regional Partners co- developed an AFG grant proposal to offset the cost of new P25 compliant mobile radios. The AFG is a federal grant that provides supplemental funding for projects demonstrating the ability to meet various national homeland security priorities, including improved radio communications. The City has been informed that it has been awarded an AFG in the amount of $464,346 that will be used to meet 80% of the cost of new P25 compliant radios for the LPFD and the Regional Partners. Staff estimates that a total of 78- radios will be purchased with the grant and match funding. Of these, 11- radios will be allocated to the LPFD. The total 20% match share for these radios is $13,097 of which Pleasanton and Livermore will split the cost of $6,548 each. Attachment -2 outlines the cost to the Regional Partners, and the cities of Pleasanton and Livermore. As a condition of the AFG, the LPFD is required to develop a cooperative agreement indicating cooperation and detailing the responsibilities of the Regional Partners. In response, staff and the Regional Partners are recommending approval of the attached MOU. As indicated in Section IV of the MOU, Pleasanton will oversee the grant implementation and act as the fiscal agent for grant finances. Overseeing of the grant, which will be handled by LPFD staff, includes procurement of radios, providing a training curriculum, verifying standard frequencies and administering grant processing. The responsibilities of the Regional Partners, as outlined in Section V, includes providing a 20% match, providing inventory tracking, installing equipment, providing assumption of liability for lost or damaged equipment, and developing documentation related to radio inventories and operations. Page 2 of 3