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- Commissioner Arkin noted that he had received a document from the City which addressed rules and operating procedures for City Council meetings. He noted that the document also addressed ethics, which stated that it was against City rules to use the prestige or influence of a City official or employee for private gain for themselves or others. He also received a brochure entitled "Vision Pleasanton" in the mail that appeared to be developed by the Chamber of Commerce and/or its Political Action Committee (PAC) and had General Plan-type policies. He noted that four City employees' names were listed as contributors to the brochure and inquired whether they used City time and resources to create the brochure. He inquired whether that effort would violate the ethics policy and would like to see the Commission make a recommendation to City Council to look into this issue. Ms. Nerland advised that she did not know the parties involved in that document but heard that the Chamber of Commerce had created a PAC. She stated that she did not know what the role of the Pleasanton employees had been, but that staff is frequently asked for City information or documents which aze often provided as required under the Public Records Act. She noted that staff could look into the matter. Commissioner Maas believed that the employees had contributed general facts about the City, rather than working on the PAC itself. Commissioner Fox noted that she agreed with Commissioner Arkin's comments. She _ would like to know what role the City employees had in the creation of the brochure because there was some confusion whether this was related to the City's General Plan process. Chair Roberts concurred with wanting more information regazding the creation of the brochure. Commissioner Arkin believed it would be appropriate for the Planning Commission to ask the City Council to look into whether City resources were used to develop a pazallel General Plan. He was concerned with the process in developing the brochure, considering that the City has a General Plan update in progress which is being led by the Planning Commission. Commissioner Maas suggested that the issue be brought up during the public comments portion of a City Council meeting, rather than having the Planning Commission bring the issue up. Commissioner Arkin noted that the Planning Commission was the lead body in the development of the General Plan. Ms. Nerland suggested that staff gather more background information into the matter, and provide it in written form for the next meeting. Commissioner Maas did not want to strain City staff resources in looking into this matter, but the consensus was to direct staff to obtain further information on the brochure and - agendize the matter for the next agenda. PLANNING COMMISSION MINUTES May 26, 2004 Page 14 of 15