DIAMETER SERVICES USA INC - Laserfiche WebLink

City of Pleasanton Consulting Services - AMI Feasibility Study 5 | P a g e 16. Procurement Strategy 17. Public Outreach 18. RF Propagation and GIS Mapping for Data Collector Locations 19. Business Process Review 20. Field Surveys of Existing Meters and Meter Boxes 21. Prepare Council Presentation Diameter’s Design phase builds the foundation for effective future phases. Workshops are conducted remotely through Microsoft Teams. Diameter is proposing: • Pre-kick off Meeting (conference call with City Project Manager) • Kick-off Meeting (conference call with the project team approximately 1.5 – 2 hours) • Three 2-day workshops • Steering Committee Meetings (Two 1-hour meetings) Upon completion of each workshop, Diameter will provide presentations and recordings on MS Teams. Diameter will also provide a final report that includes a summary of the findings and recommendations for the project. This report will provide the information needed for the preparation of the presentation to council. 1.2.1. Project Management Approach: Diameter will provide overall coordination and project management services for the Design. Activities associated with this task include project scheduling and timeline oversight, budget management, scheduling meetings, progress activities/meetings, minutes, action items oversight, travel coordination (if applicable) and other related functions. Pre-Kick Off and Kick Off Meetings: Diameter will work with the City’s Project Manager during the pre- kickoff meeting to refine project objectives, scope, and schedule. At the pre-kickoff meeting, we strive to establish dates for as many meetings and workshops as possible. It is our experience that booking these meetings well in advance helps to facilitate participation and provides visibility to all project team members of time commitment expectations. Workshops are an important activity in engaging with the City’s stakeholders. The workshops are always attended by at least two Diameter subject matter experts, which allows for different points of views and perspectives. All on-line workshops are recorded and shared with attendees for the City’s and Diameter’s benefit. Diameter will initiate a kick-off and introductory call to discuss workshop timing and to begin the information request. During our first meetings, our team will facilitate a discussion about communication, organizational structure, and approval processes within the City. We will share with the City the ideal project organization structure and governance structure (project team, steering committee, and support roles) which will help Diameter acclimatize to the City’s organizational culture, while setting the stage for effective internal communication and decision making. We have worked with water utilities of all sizes, and we have found that organizations like Pleasanton are best served when the organizational structure includes a core project team as well as a steering/executive team who reports to Council. Our philosophy is to work in a collaborative fashion with the City’s team throughout the project. We always take into consideration client input and desired timelines and set plans accordingly to accommodate the City’s approval process (e.g., Council meeting dates). We understand that City Docusign Envelope ID: A02F5956-6338-44A0-AD2F-17F98C437CB8