CITY COUNCIL AGENDA PACKET - Laserfiche WebLink

Page 1 of 3 Item #5 CITY COUNCIL AGENDA REPORT March 4, 2025 Public Works - Operations Division TITLE: APPROVE THE PURCHASE OF A VAC-CON TRUCK AND CATERPILLAR MINI EXCAVATOR AND AUTHORIZE THE CITY MANAGER TO EXECUTE A PURCHASE ORDER WITH VAC-CON, INC. IN THE AMOUNT OF $800,750 AND A PURCHASE ORDER WITH PETERSEN CAT IN THE AMOUNT OF $171,803 INCLUSIVE OF A 15 PERCENT CONTINGENCY TO BE PAID FOR BY THE SEWER ENTERPRISE FUND SUMMARY Included in the City’s Vehicle Replacement Plan are the replacement of two critical pieces of equipment: Unit No. 119A, a 2015 Peterbilt-Camel Hydro Excavator truck, and Unit No. 118, a Bobcat mini excavator. These replacements are essential to maintaining operational efficiency and ensuring compliance with current emission standards. Both units have exceeded their useful lifespans, resulting in increased maintenance costs, reduced reliability, and non- compliance with California Air Resources Board (CARB) emission standards which could result in fines. These equipment purchases total $972,553 with a purchase amount $800,750 for the Vac-Con Truck, and a purchase amount of $149,394 plus a 15 percent contingency of $22,409 for a total not to exceed cost of $171,803 for the mini excavator. RECOMMENDATION Authorize the City Manager to: • Execute a purchase order with Vac-Con, Inc. (via Municipal Maintenance Equipment) for the purchase of a Vac-Con VTAQD312HE/1500 Titan truck in the not-to-exceed amount of $800,750; and • Execute a purchase order with Peterson CAT for the purchase of a Caterpillar Model 306 Compact Excavator in the amount of $149,394, plus a 15 percent contingency ($22,409), for a not-to-exceed amount of $171,803. BACKGROUND The City is responsible for maintaining the sanitary sewer collection system and storm drain infrastructure. Proper maintenance of these systems is required under state regulations, including California State Water Resources Control Board mandates to prevent Sanitary Sewer Overflows (SSOs), which can result in fines, environmental damage, and public health hazards. Replacing outdated equipment as part of the City's 20-Year Vehicle Replacement Plan ensures operational reliability and cost efficiency. Vac-Con Truck Unit No. 119A (Camel Hydro Excavator Truck) The Vac-Con truck is essential for cleaning sewer lines as required by the State Waterboard Sewer System Management Plan (SSMP), responding to spills, cleaning storm drains and catch basins, and supporting emergency operations. The current 2015 Peterbilt-Camel Hydro Page 23 of 56