CITY COUNCIL REGULAR MEETING AGENDA PACKET

Page 1 of 2 Item #5 CITY COUNCIL AGENDA REPORT January 21, 2025 Community Development TITLE: APPROVE THE FIRST AMENDMENT TO THE AS-NEEDED MAINTENANCE AGREEMENT FOR PAVEMENT STRIPING AND SIGNAGE SERVICES WITH WOMACK STRIPING, INC., TO INCREASE THE CONTRACT MAXIMUM BY $50,000 TO $275,000 FOR THE CURRENT TWO-YEAR TERM THROUGH JUNE 30, 2025, AND EXTEND THE CONTRACT FOR ONE ADDITIONAL YEAR BY $50,000 WITH AN ANNUAL MAXIMUM OF $150,000 BEGINNING JULY 1, 2025 SUMMARY The City awarded the as-needed maintenance agreement for pavement striping and signage services to Womack Striping Inc., on July 1, 2023. An increase in the contract maximum and extension of the contract term is necessary to continue current and future striping and signage improvements as the most cost- and time-efficient approach for the City. RECOMMENDATION Approve the first amendment to the as-needed Maintenance Agreement for pavement striping and signage services with Womack Striping, Inc., to increase the contract maximum by $50,000 to $275,000 for the current two-year term through June 30, 2025, and extend the contract for one additional year by $50,000 with an annual maximum of $150,000 beginning July 1, 2025. BACKGROUND Following a Request for Proposals (RFP) process, on June 6, 2023, the City Council approved the as-needed Maintenance Agreement with Womack Striping effective July 1, 2023. The initial term of the agreement was established as a two-year period, with the option for three additional one-year extensions. The contract established a maximum compensation amount of $200,000 for the initial two-year term, with an annual maximum of $100,000 for each of the three additional one-year extension options. DISCUSSION Since the contract award, Womack Striping has performed several projects, including a few previously unanticipated projects. These projects included refreshing pavement striping on various streets (Division Street, Stoneridge Drive, Busch Road, and Vineyard Avenue), improving pedestrian crossing visibility by adding ladder crosswalks at school crossing guard locations, and installing protected bike lanes on Case Avenue and Stoneridge Drive. The Womack Striping contract has also been utilized to save money on an existing project where it was more cost-effective to use the on-call contract rather than issuing change orders to striping contractors, such as for the Annual Pavement Resurfacing capital improvement project. The increase in the contract maximum from $200,000 to $275,000 for the current two-year Page 25 of 399