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Page 1 of 2 Item #7 CITY COUNCIL AGENDA REPORT January 16, 2024 Public Works - Operations Division TITLE: APPROVE THIRD AMENDMENT TO THE AGREEMENT WITH TRI-SIGNAL INTEGRATION, INC. FOR FIRE ALARM MAINTENANCE AND REPAIR SERVICES BY INCREASING THE NOT-TO-EXCEED AMOUNT BY $145,118 AND EXTENDING THE TERM THROUGH FISCAL YEAR 2024/25 FOR A TOTAL NOT- TO-EXCEED AMOUNT OF $395,118 OVER A FIVE-YEAR TERM SUMMARY City facilities are equipped with fire alarm panels, pull stations and sprinkler systems. Per the National Fire Protection Association, fire alarm and wet pipe system testing is required monthly, quarterly, and annually. In Fiscal Year 2020/21, the City entered into a three-year maintenance agreement with Tri-Signal Integration Inc. to inspect, test, repair, and maintain the City’s fire alarm systems. Due to recent necessary but unforeseen equipment repairs, additional service locations, and continued maintenance of and repair services for the City’s fire alarm systems, the agreement amount needs to be increased. Staff is recommending an amendment to the agreement with Tri-Signal Integration, Inc. to increase the total compensation by $145,118 for a total not-to-exceed amount of $395,118 through Fiscal Year 2024/25. RECOMMENDATION Approve third amendment to the agreement with Tri-Signal Integration, Inc. for fire alarm maintenance and repair services by increasing the not-to-exceed amount by $145,118 and extending the term through Fiscal Year 2024/25 for a total not-to-exceed amount of $395,118 over a five-year term. BACKGROUND The City's 32 facilities are equipped with fire alarm panels, pull stations, and sprinkler systems that must be maintained and serviced as needed and required. Per the National Fire Protection Association (NFPA), monthly, quarterly, and annual fire alarm and wet pipe system testing is required. In Fiscal Year 2020/21, the City entered into a three-year maintenance agreement (with option for extension up to two years) for $90,000 with Tri-Signal Integration Inc. to inspect, test, repair, and maintain the City’s fire alarm systems. In 2021, unforeseen repairs were necessary to several City facilities, such that the first amendment was approved in Fiscal Year 2020/2021 to increase the total not-to-exceed amount to $150,000. The second amendment was approved in FY 2022/23 to increase the total not-to-exceed amount to $250,000 to cover the complete replacement of fire panels at the City office at 200 Old Bernal Avenue, the Senior Center, and the Veteran’s Memorial Building necessitated by early 2023 storm events. DISCUSSION Staff is now recommending this proposed third amendment with Tri-Signal Integration, Inc. in Page 170 of 201