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5 THE CITY OF L~E~S~NTONo CITY COUNCIL AGENDA REPORT October 2, 2007 Parks and Community Services Department TITLE: ACCEPTANCE OF PUBLIC IMPROVEMENTS, PLEASANTON MIDDLE SCHOOL TENNIS COURT LIGHTING AND RE-SURFACING, PROJECT N0.067014 SUMMARY Construction of lighting and paving improvements for the tennis courts at Pleasanton Middle School has been completed on-time and under budget, and staff is recommending project acceptance. The project consisted of the installation of recreational level lighting and controls for the two (2) existing tennis courts, as well as structural pavement, re-surfacing, and fencing repairs. The completed work provides lighted tennis courts that are available to the public and are commensurate in quality with those found at Pleasanton Tennis and Community Park. RECOMMENDATION That the City Council take the following actions at its meeting of June 5, 2007: 1. Accept the improvements. 2. Authorize the City Clerk to file a Notice of Completion. 3. Authorize payment of the retention (10%) in the amount of $14,995.31 to Vintage Contractors Inc., 30 days after filing the Notice of Completion. FINANCIAL STATEMENT This project was funded by the Park Renovation Fund ($88,000) and a transfer from the Fairlands Park Irrigation Renovation Project ($84,032), a total of $172,032. The original construction contract with Vintage Contractors, Inc. was in the amount of $142,120. A single change order in the amount of $7,833.10 was issued to relocate one of the new light poles and modify its footing. This work was necessary due to the discovery of a large storm drainage pipeline on School District property that was unmarked and unknown at the time of the project's design. The total adjusted contract amount is $149,953.10. In addition, staff "pre-ordered" the primary lighting components -poles, fixtures and anchor bolts, to eliminate construction delays due to the lead time required for these materials. The cost of these components was $15,700, making the total project cost $165,653.10. The remaining funds ($6,378.90) will be returned to the Park Renovation Fund for use in other improvement projects. It is anticipated that this project will require approximately $3,500 in annual maintenance costs to pay for electrical usage, occasional net replacements, re-tamping, and other minor repairs and upkeep.