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5 THE CITY OF ° #M ; , MCITY COUNCIL AGENDA REPORT PLEASANTON. July 18, 2023 Engineering TITLE: APPROVE PLANS AND SPECIFICATIONS, REVIEW BIDS, AND AWARD A CONSTRUCTION CONTRACT TO ELLA IN THE AMOUNT OF $414,430 FOR THE KEN MERCER CRICKET FIELD PROJECT, CIP NO. 22795 SUMMARY The Ken Mercer Cricket Field Project will construct the City's first dedicated cricket field, at the existing Hardball Field B in the Ken Mercer Sports Park. The project will convert the existing hardball field into an oval grass field approximately 360 feet wide by 390 feet long, including a 90-foot-by-10-foot synthetic turf cricket pitch in the center of the oval. Construction drawings were completed in April 2023 and bids were received on June 14, 2023. Staff recommends awarding the construction contract to the lowest responsible bidder, ELLA in the amount of $414,430 for the Ken Mercer Cricket Field Project, CIP No. 22795. The cricket field will be constructed this fall during the regularly scheduled closure of the fields. Limited/no additional maintenance is expected due to the construction of the field. RECOMMENDATION Staff recommends the City Council: 1. Approve plans and specifications, review bids, and award the construction contract for the project to ELLA for the low bid amount of$414,430. 2. Authorize the City Manager to execute the project contract with ELLA. 3. Authorize the Director of Engineering to approve and execute contract change order(s) for a project contingency amount of$42,000 (approximately 10 percent of the contract) for unforeseen yet necessary related work. FINANCIAL STATEMENT Available project funding totals $550,000 with anticipated total expenditures of $485,573. This includes $42,000 in project contingency and $29,143 for design services and advertising. Funding and anticipated project expenditures are detailed in Attachment 1 .