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5 THE CITY OF sM:.:.,M M.- CITY COUNCIL AGENDA REPORT PLEASANTON. May 2, 2023 Engineering TITLE: APPROVE PLANS AND SPECIFICATIONS, REVIEW BIDS, AND AWARD A CONSTRUCTION CONTRACT TO DPI, INC., IN THE AMOUNT OF $334,084, AND TOTAL PROJECT EXPENDITURES NOT TO EXCEED $419,574 FOR THE ANNUAL WATER DISTRIBUTION SYSTEM IMPROVEMENT PROJECT, CIP NO. 23183 SUMMARY Each year, the City plans for the completion of projects necessary to maintain the water distribution system. This project replaces a water pipeline on Hopyard Road at the intersection with Owens Drive, and a water pipeline at the bridge crossing on Wisteria Trail at the intersection of Kilkare Road. The existing pipeline on Hopyard Road was constructed in the 1980s and has had numerous leaks in recent years, leading to it being taken out of service this past fall. Although still in service, the bridge crossing pipeline on Wisteria Trail has had numerous repairs due to interior corrosion of the pipe. In addition to replacing the pipelines, the work includes the installation of seismic fittings, isolation valves, and cathodic protection. Bids were received on April 12, 2023, and staff recommends award of the construction contract to the lowest bidder, DPI, Inc., in the amount of $334,084 for the Annual Water Distribution System Improvements Project, CIP No. 23183. RECOMMENDATION 1 . Approve the plans and specifications for this project, review the bids received, and award the construction contract for the project to DPI, Inc., of Livermore, California, in the amount of $334,084. 2. Authorize the City Manager to execute the project contract with DPI, Inc. 3. Authorize the Director of Engineering to approve and execute contract change order(s) for a contingency amount of $50,000 (approximately 15 percent of the contract) for unforeseen yet necessary related work. FINANCIAL STATEMENT The anticipated total expenditures for the project are $419,574, including the $334,084 construction contract award, $50,000 for the project contingency, and $35,490 for material testing, inspection services and advertising. There is no design cost for this project since the project was designed by staff. $1.0 million is available for the project in the Annual Water Distribution System Improvements Project, CIP No. 23183. The funding and anticipated project expenditures are detailed in Attachment 1 .