20 - Laserfiche WebLink

20 THE CITY OF IN _'. III III '~;='� "' CITY COUNCIL AGENDA REPORT PLEASANTON, May 17, 2022 Operations Services TITLE: APPROVE FIRST AMENDMENT TO AGREEMENT FOR AS -NEEDED COMMERCIAL INTERIOR & OFFICE FURNISHINGS SERVICES WITH CREATIVE SUPPORTS, INC. BY INCREASING THE NOT -TO -EXCEED AMOUNT FROM $90,000 TO $180,000 THROUGH FY 2023/24 SUMMARY The Operations Services Department is responsible for managing the agreement for office furnishings and works with each department to determine necessary furnishing needs to meet ergonomic standards and business needs. In July 2021, the City entered into a three-year, as -needed maintenance and trade services agreement with Creative Supports, Inc. for both commercial interior and office furnishings. This contract is used to support office remodels and workspace enhancements. The contractor provides space planning, office furniture procurement, and installation. Staff is requesting 'to amend the compensation with Creative Supports, Inc.by increasing the'not-to-exceed cumulative amount to $180,000 through the. term of the agreement due to the remodeling project of the Planning area and improved workspaces in the Utilities Division, and furnishing replacement in the Police Department and Library. The current contract amount has a not -to -exceed amount of $30,000 per year for three years. The proposed amendment will also change the agreement to a cumulative amount. RECOMMENDATION Authorize the City Manager to amend the agreement with Creative Supports Inc. by increasing the not -to -exceed amount from $90,000 to a total cumulative amount of $180,000 through FY 2023/24. FINANCIAL STATEMENT The agreement with Creative Supports, Inc. is funded mainly by the City's Internal Service Funds as part of the Repair and Replacement program. The Internal Service Funds that will be used to cover these projects will be: 424 — Water $30,000, 434 — Sewer $25,000, 515 Facilities Renovations $100,000, and 534 City Enhancements $25,000.