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THE CITY OF 1 4 CITY COUNCIL AGENDA REPORT iii.iii slw _" PLEASANTON December 21, 2021 Operations Services TITLE: AUTHORIZE THE PURCHASE AND OUTFITTING OF FIVE POLICE PATROL VEHICLES IN THE AMOUNT OF $351,557 SUMMARY The Police Department's patrol fleet consists of 27 patrol units. The pursuit-rated Ford Utility Interceptor provides safety benefits, comfort, and functionality that is sometimes limited in other patrol vehicle types. As part of the Repair and Replacement Plan, three patrol units are scheduled to be replaced in FY 2021/22. In addition, two Police Utility Interceptors units were damaged beyond repair during separate accidents and will need to be replaced. Staff has submitted a claim with the City's insurance pool for the replacement of the two damaged units. Staff is seeking approval to purchase five Ford Utility Interceptors from Folsom Lake Ford and to have the units outfitted by Lehr. RECOMMENDATION 1 . Authorize the City Manager to execute a purchase order with Folsom Lake Ford for five Ford Police Utility Interceptors in the amount of $252,716.18, which includes a 15 percent contingency. 2. Authorize the City Manager to execute a purchase order with Lehr for the outfitting of five patrol vehicles in the amount of $98,840.09, which includes a 15 percent contingency. FINANCIAL STATEMENT The cost to purchase the five Ford Police Utility Interceptors and outfitting is $305,701.10. Staff is requesting a 15 percent contingency in the amount of $45,855.16 for any unforeseen costs associated with the replacement and outfitting for a total pur- chase amount of $351,557. There is adequate funding in the Police Vehicle Replace- ment fund (511-22110-410107) for the purchase and outfitting of the five police patrol vehicles.