City of Pleasanton
7/15/2021 12:25:09 PM
7/15/2021 12:25:05 PM
CITY CLERK - TYPE
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11 <br /> THE CITY OF <br /> --� CITY COUNCIL AGENDA REPORT <br /> pLEASANTON. <br /> July 20, 2021 <br /> Operations Services <br /> TITLE: APPROVE AGREEMENT WITH GHD, INC. TO PROVIDE WORKFLOW <br /> CONSULTING SERVICES FOR THE CITY'S COMPUTERIZED <br /> MAINTENANCE MANAGEMENT SYSTEMS (CMMS) IN THE AMOUNT OF <br /> $476,322 FOR TWO YEARS <br /> SUMMARY <br /> The Operations Services Department (OSD) has been utilizing the MaintStar <br /> Computerized Maintenance Management System (CMMS) platform for the past twenty <br /> years. CMMS is software technology that centralizes maintenance information and <br /> facilitates the processes of maintenance operations through work orders. The software <br /> helps optimize the utilization and availability of physical equipment like vehicles, <br /> equipment, communications, and other assets. <br /> The Operations Services Department identified the need to update its current <br /> Computerized Maintenance Management System in its department Strategic Plan. The <br /> current MaintStar version is over 20 years old, and the department will be assessing the <br /> viability to upgrade to MaintStar v15. The assessment will be facilitated by a consultant <br /> to help determine if v15 meets current and future operational needs, such as mobile <br /> capabilities to improve the customer experience, updated GIS integration, and workflow <br /> development. Additionally, the proposed consultant services will assist staff in <br /> evaluating current practices and business process workflows. The consultant will <br /> prepare and conduct staff training on workflow, work order development, and content as <br /> part of the agreement. <br /> Staff recommends the City enter into a two-year Professional Services Agreement with <br /> GHD, Inc. for workflow development consulting services. The total cost over a period of <br /> two-years is $476,322 which includes a ten percent contingency. <br /> RECOMMENDATION <br /> Approve and authorize the City Manager to execute the Professional Services <br /> Agreement with GHD, Inc. in the amount of$476,322 including a ten percent <br /> contingency from August 1, 2021 - June 30, 2023. <br /> FINANCIAL STATEMENT <br /> The anticipated total expenditure for this contract is $476,322, over a two-year <br /> period, including a ten percent contingency of$43,302. Funding is available <br /> in the General Fund 001 (OSD Admin), Enterprise Funds 420 (Water O&M), 430 (Sewer <br />
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