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O&M) and the Repair and Replacement Funds 510 (Vehicle Purchases), 515 (Facilities <br /> Renovations), and 518 (Parks and Median Renovations) for FY 2021/22 & 2022/23. <br /> BACKGROUND <br /> The Operations Services Department (OSD) has been utilizing the MaintStar <br /> Computerized Maintenance Management System (CMMS) platform for the past twenty <br /> years. CMMS is software technology that centralizes maintenance information and <br /> facilitates the processes of maintenance operations through work orders. The software <br /> helps optimize the utilization and availability of physical equipment like vehicles, <br /> equipment, communications, staff resources, and other assets. <br /> The City has a significant portfolio of public assets: <br /> • 7,200 street, pathway, and parking lot lights <br /> • 120 traffic lights <br /> • 7,494 miles of street <br /> • 247 miles of sanitary sewers <br /> • 330 miles of water mains <br /> • 196 miles of storm drain systems <br /> • 100,000 street signs <br /> • 23,000 trees <br /> • 23 miles of public trails <br /> • 29 office and public buildings <br /> • Five Fire Stations <br /> • 46 Parks <br /> • Three swimming pools <br /> All these assets are managed by the Operations Services Department with 100.5 full- <br /> time employees and 25 plus part-time employees that are broken down by seven <br /> divisions: OSD Administration, Business Services, Environmental Services, Facilities <br /> and Fleet, Parks, Streets and Signs, and Utilities. <br /> Below are some of the benefits of CMMS: <br /> • Asset visibility: Centralized information in the CMMS database enables <br /> maintenance managers and teams to call up an asset's information such as when <br /> it as purchased, when maintenance was performed, frequency of breakdowns, <br /> parts used, efficiency ratings and more. <br /> • Workflow visibility: Dashboards and visualizations can be customized to specific <br /> maintenance roles. Maintenance teams can rapidly discover where an asset is, <br /> what it needs, who should work on it and when. <br /> • Automation: Automating manual tasks such as ordering parts, replenishing MRO <br /> inventory, scheduling shifts, compiling information for audits and other <br /> administrative duties helps save time, reduce errors, improve productivity and <br /> focus teams on maintenance — not administrative —tasks. <br /> • Streamlined processes: Work orders can be viewed and tracked by all parties <br /> involved and shared across mobile devices to coordinate work in the field. <br /> Page 2 of 4 <br />