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O&M) and the Repair and Replacement Funds 510 (Vehicle Purchases), 515 (Facilities Renovations), and 518 (Parks and Median Renovations) for FY 2021/22 & 2022/23. BACKGROUND The Operations Services Department (OSD) has been utilizing the MaintStar Computerized Maintenance Management System (CMMS) platform for the past twenty years. CMMS is software technology that centralizes maintenance information and facilitates the processes of maintenance operations through work orders. The software helps optimize the utilization and availability of physical equipment like vehicles, equipment, communications, staff resources, and other assets. The City has a significant portfolio of public assets: • 7,200 street, pathway, and parking lot lights • 120 traffic lights • 7,494 miles of street • 247 miles of sanitary sewers • 330 miles of water mains • 196 miles of storm drain systems • 100,000 street signs • 23,000 trees • 23 miles of public trails • 29 office and public buildings • Five Fire Stations • 46 Parks • Three swimming pools All these assets are managed by the Operations Services Department with 100.5 full- time employees and 25 plus part-time employees that are broken down by seven divisions: OSD Administration, Business Services, Environmental Services, Facilities and Fleet, Parks, Streets and Signs, and Utilities. Below are some of the benefits of CMMS: • Asset visibility: Centralized information in the CMMS database enables maintenance managers and teams to call up an asset's information such as when it as purchased, when maintenance was performed, frequency of breakdowns, parts used, efficiency ratings and more. • Workflow visibility: Dashboards and visualizations can be customized to specific maintenance roles. Maintenance teams can rapidly discover where an asset is, what it needs, who should work on it and when. • Automation: Automating manual tasks such as ordering parts, replenishing MRO inventory, scheduling shifts, compiling information for audits and other administrative duties helps save time, reduce errors, improve productivity and focus teams on maintenance — not administrative —tasks. • Streamlined processes: Work orders can be viewed and tracked by all parties involved and shared across mobile devices to coordinate work in the field. Page 2 of 4