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THE CITY OF 8 - LIMA CITY COUNCIL AGENDA REPORT PL£ASANTONC July 20, 2021 Engineering TITLE: APPROVE PROFESSIONAL SERVICES AGREEMENTS FOR ON-CALL CONSTRUCTION MANAGEMENT, RESIDENT ENGINEERING, AND INSPECTION SERVICES WITH THE FIRMS OF CARLSON MANAGEMENT, INC., 4LEAF, INC. AND SWINERTON MANAGEMENT AND CONSULTING SUMMARY The City has a need for construction management, resident engineering, and inspection services for various projects. City staff advertised a Request for Qualifications (RFQ) seeking Statements of Qualifications (SO()) from firms interested in providing these specialized services on an on-call basis, with a submittal deadline of April 2, 2021. In response, 13 firms submitted SOQs. After reviewing all thirteen statements, staff invited the top six consultant teams to participate in virtual interviews. Based on each firm's qualifications, interview performance, and inquiries to their provided references, staff recommends that City Council award on-call contracts to the top three firms: Carlson Management, Inc., 4LEAF, Inc. and Swinerton Management and Consulting. The contract terms are July 20, 2021, to June 30, 2024, with the option for two one-year extensions if mutually agreed upon. The contracts are capped at an aggregate, not-to- exceed total amount of$1 million. There is no guaranteed amount of work to any of the three firms, and there is no guarantee that the total not-to-exceed amount of$1 million will be expended over the contract period. Work will be assigned based solely upon recognized need and will be associated with a budgeted Capital Improvement Project. RECOMMENDATION 1. Approve professional services agreements with Carlson Management, Inc., 4LEAF, Inc. and Swinerton Management and Consulting to provide on-call construction management, resident engineering, and inspection services for a total aggregate not-to-exceed amount of$1 million between July 20, 2021, and June 30, 2024, with the option of two one-year extensions. 2. Authorize the City Manager to execute the professional service agreements. 3. Authorize the Director of Engineering to approve individual task authorizations up to $100,000 each, and direct that if an individual task authorization is greater than $100,000 it be presented to City Council for consideration.