08 - Laserfiche WebLink

FINANCIAL STATEMENT No additional funding is needed to approve these consultant contracts. Funding for these contracts is budgeted under each individual Capital Improvement Program (CIP) project approved by the City Council. BACKGROUND The City has an ongoing need for construction management, resident engineering, and inspection services. The types of services needed may include but are not limited to: managing and overseeing CIP projects during construction, providing construction management, resident engineering, inspections, construction contract reviews, constructability reviews, change order analysis, value engineering, construction estimates, utility and encroachment permit inspections, and private development inspections. These services will provide support for engineering services for various City capital improvement and private development related projects. Since this is a varied and ongoing need, the City has found the best method for acquiring these services is through utilization of"on-call" contracts. On June 7, 2016, the City awarded three-year, as-needed professional services agreements to Carlson Management, Inc., Swinerton Management and Consulting, and Ghirardelli, Inc. to provide general on-call construction management and inspection services. The contract was extended twice and expires on June 30, 2021. To ensure these types of services are readily available when needed, staff advertised a Request for Qualifications (RFQ) package on November 7, 2020. The RFQ described the type of work needed, indicated that the City would be seeking multiple firms to perform the work, and that the City intended to enter into a three-year, on-call contract with work assigned on an as-needed basis. DISCUSSION A total of 13 civil engineering firms submitted Statements of Qualifications (SOQs) in response to the request. City staff reviewed the SOQs and invited the six highest-rated respondents for virtual interviews. A panel of three city staff members familiar with project needs and types of services conducted interviews with the following six firms: Pakpour Consulting Group, Inc. Pleasanton, California Swinerton Management and Consulting Pleasanton, California 4Leaf, Inc. Pleasanton, California TRC Concord, California Zoon Engineering Emeryville, California Carlson Management, Inc. San Francisco, California Staff contacted the references provided by each of the six firms to obtain feedback on past contractual experiences. Based on the ratings of the SOQs, interviews, and reference inquiries, staff recommends awarding contracts to three firms: Carlson Management, Inc., 4LEAF, Inc. and Swinerton Management and Consulting. Staff Page 2 of 3