15 - Laserfiche WebLink

15 THE CITY OF ill L.. CITY COUNCIL AGENDA REPORT pL£ASANTON) June 15, 2021 Operations Services TITLE: APPROVE FIRST AMENDMENT WITH NEW IMAGE LANDSCAPE IN THE AMOUNT NOT TO EXCEED$217,800 FOR STREET MEDIAN MULCHING REPLENISHMENT THROUGHOUT THE CITY SUMMARY The City of Pleasanton maintains approximately 85 acres of street median landscaping accounting for nearly 40 percent of the total medians maintained in the city. One of the City's methods to control weeds throughout all City medians is to install mulch,a natural product that not only limits weed growth, but it also helps to conserve water. The project scope of mulch installation consists of loading,transporting and installing wood mulch in City-owned street medians at various locations throughout the city. The contractor adds mulch to areas bringing the existing level to a uniform 5"thickness across the open planter area. The agreement with New Image was divided into three years (2018-2020) with each year addressing a pre-determined section of the city, so all medians would be replenished every three years. Staff is recommending approval of a two year contract extension to extend mulch replenishment in medians through 2023.The project will be initiated each year in the fall and the contractor will have a designated timeframe to complete the work. Project administration is under the direction of the Parks Maintenance Division. RECOMMENDATION Authorize the City Managerto approve first amendment to contract with New Image Landscape to extend the services for an additional two-year period through June 30, 2023, fora total not to exceed amount of$217,800. FINANCIAL STATEMENT Contracted services are budgeted in the Park Maintenance Division Operating and Repair and Replacement budgets. Funding will be budgeted in the Parks Maintenance Division for$60,000 in FY 2021/22 and $157,800 in FY 2022/23 per the Parks mulch replenishment schedule.