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THE CITY OF 15 <br /> CITY COUNCIL AGENDA REPORT <br /> pLEASANTON <br /> January 21, 2020 <br /> Library and Recreation <br /> TITLE: APPROVE FIFTH AMENDMENT TO AGREEMENT WITH MONTE VISTA <br /> MEMORIAL INVESTMENT GROUP IN THE AMOUNT NOT TO EXCEED <br /> $184,580 FOR GROUNDS MAINTENANCE AND BURIALS AT THE <br /> PLEASANTON PIONEER CEMETERY <br /> SUMMARY <br /> Monte Vista Memorial Investment Group (Monte Vista) was selected by the City of <br /> Pleasanton to provide grounds maintenance and burial services for the Pleasanton <br /> Pioneer Cemetery (Cemetery) in December 2016. Since that time, multiple capital <br /> improvement projects have been completed at the cemetery, increasing landscaping <br /> and grounds maintenance needs. Additionally, the number of burials continues to be <br /> high, approximately 40 per year. This amendment increases the contract price for <br /> grounds maintenance and burials for 2020 and extends contractual services with Monte <br /> Vista for the fourth year of a contract that can be extended for up to five years. <br /> RECOMMENDATION <br /> Approve the Fifth Amendment to the Professional Services Agreement for burial <br /> services and grounds maintenance with Monte Vista Memorial Investment Group. <br /> FINANCIAL STATEMENT <br /> The total not to exceed amount of the proposed contract for fiscal years 2019/2020 and <br /> 2020/2021 (calendar year 2020) is $184,580. In fiscal year 2017/18, the revenue <br /> received by the City for burials was $141, 843. In fiscal year 2018/19, the revenue <br /> received by the City for burials was $161,242. The Cemetery operates as an enterprise <br /> fund, with operating revenues mostly off-setting operating expenditures. Operating <br /> expenditures include the contract with Monte Vista for grounds maintenance and grave <br /> digging, the contract with Graham Hitch for plot sales and burial services, City staff time, <br /> and all utilities. The City's General Fund provides a $50,000 subsidy to the Cemetery <br /> Fund. Cemetery revenues and expenditures are allocated in accounts 40150220- <br /> 430101 and 40250222-430101. <br />