Laserfiche WebLink
BACKGROUND <br /> In December 2016, following a Request for Proposals process, a contract was awarded <br /> to Monte Vista to perform the duties of burial services, marker installation, and grounds <br /> maintenance at the Cemetery. The Cemetery has had an increase in expected sales <br /> and burials, resulting in an increase in the service fees charged by Monte Vista. At the <br /> initial acquisition of the Cemetery, the annual burial total was estimated at 12. The <br /> Cemetery has approximately 40 burials per calendar year. The cemetery has also <br /> undergone multiple capital improvement projects, increasing the landscaping throughout <br /> the cemetery. <br /> The First Amendment to the contract with Monte Vista increased the amount of the <br /> contract to cover the higher than expected number of burials. <br /> The Second Amendment extended the term on the contract for an additional year and <br /> increased the do not exceed amount of the contract to $100,000. This increase in <br /> contract amount was for increased burials, additional grounds maintenance, removal of <br /> cemetery decor per the approved Rules and Regulations, cleaning of headstones, <br /> leveling of existing gravesites, and increased labor costs for the contractor. <br /> The Third Amendment extended the term of the contract for an additional year and <br /> increased the do not exceed amount of the contract to $150,000. This increase in <br /> contract cost was due to increased labor costs for Monte Vista as well as increased <br /> burials. In addition, the cost for holiday burials was increased to match the weekend <br /> rates for the laborers. <br /> The Fourth Amendment temporarily extended the term of the contract for an additional <br /> month to allow time for the two parties to negotiate a new scope of work and seek City <br /> Council approval. <br /> DISCUSSION <br /> The Fifth Amendment extends the term of the contract for an additional year, expands <br /> the contractor's scope of work to include maintenance of the new Phase 3 <br /> improvements, and increases the do not exceed amount to $184,580. The increase in <br /> contract cost is due to additional infrastructure, increased labor costs, and an estimated <br /> 40 burials per year. <br /> Monte Vista has been an excellent partner in cemetery operations—meeting the burial <br /> needs of the community and improving the appearance of the Cemetery. <br /> Page 2 of 3 <br />