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THE CITY OF -` iil 1 III b 1 111 pLEASA-NTON CITY COUNCIL AGENDA REPORT 7 January 21, 2020 Engineering TITLE: APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH PARK PLANET IN THE AMOUNT OF $275,149 TO RENOVATE THE TWO PLAYGROUNDS AT ORLOFF NEIGHBORHOOD PARK, CIP NO. 18745 SUMMARY Staff recommends the renovation of the two existing playgrounds at Orloff Neighborhood Park as part of the City's routine maintenance program. A Request for Qualifications (RFQ) seeking playground design and installation professional services was advertised in July 2019. Upon review of the five Statements of Qualification (SO()) submitted in response to the RFQ by the specified deadline, Park Planet was selected as the most qualified consultant for the project. Conceptual designs of the two proposed playground renovations were presented at a public outreach meeting conducted at the site on October 5, 2019. Many comments resulting from the public outreach were incorporated into the design, and then it was presented to the Parks and Recreation Commission on December 12, 2019, who recommended approval of the design. The professional services agreement in the amount of $275,149 for the play equipment from Park Planet reflects the public comments and recommendation of the Parks and Recreation Commission. If City Council approves the agreement, construction is expected to be complete during April 2020. RECOMMENDATION 1. Approve a professional services agreement with Park Planet in the amount of $275,149 and authorize the City Manager to execute the agreement 2. Authorize the Director of Engineering to approve and execute amendments up to a project contingency amount of 10 percent ($27,500). FINANCIAL STATEMENT CIP No. 18745 has $453,203 budgeted and available for the procurement and installation of the playground apparatus. The anticipated total expenditure for this project is $302,804. (See Attachment 1 for a summary of funding and anticipated expenditures.) As shown in Attachment 1, the anticipated balance in CIP No. 18745 at project completion will be $150,399. A recommendation regarding these funds will be presented to City Council when the project is ready for acceptance, or during the next CIP budgeting cycle.