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BACKGROUND City staff inspects the playground equipment annually in all 46 City parks to assess the equipment's condition and maintenance needs. The evaluations are performed by the Parks Division's certified playground safety inspectors. As part of the review, the inspectors consider the physical condition and age of the equipment, safety and accessibility concerns, and the availability of replacement parts. These inspections determine which play equipment requires maintenance, and which play equipment requires replacement. Based on the 2018/19 fiscal year evaluation, it was determined that the two playgrounds (one for 2- to 5 -year-olds and the other for 5- to 12 -year-olds) at Orloff Park were in the greatest need of replacement. These playgrounds were installed over 18 years ago and City maintenance staff has experienced issues with finding replacement parts. Operation Services, Engineering, and Library and Recreation staff worked together to advertise an RFQ seeking the professional services necessary to design and install the needed playground renovations at Orloff Park. The RFQ was advertised on July 15, 2019. The City received SOQ packages from the following five firms on August 6, 2019: • Miracle Playsystems • MRC Recreation • Park Planet • Ross Recreation • Specified Play Equipment Company (SPEC) Upon review of the SOQ packages, the selection committee, consisting of representatives from the Operations Services Department - Parks Division, the Engineering Department - Landscape Architecture Division, and the Library and Recreation Department — Recreation and Human Services Division, chose Park Planet for the Orloff Park playground renovation. Park Planet's SOQ package presented a clear concept for the playgrounds at Orloff Park, including play components new to Pleasanton and fitting for the park. City staff then convened an on-site meeting designed to solicit public input regarding the proposed design as this input has proven to be a critical component of the playground design process and contributes significantly to the ultimate success of a playground renovation. The meeting was advertised by sending notifications to all property owners and residents within 500 feet of Orloff Park, as well as posting on the social media platforms NextDoor and Facebook. The notification was also posted on the City's website. The meeting was held on Saturday, October 5, 2019, from 9-11 a.m.. City staff, along with a representative from Park Planet, attended the meeting. Approximately 40 residents attended the event, with approximately half of the attendees being children. DISCUSSION The initial conceptual plan prepared by Park Planet is depicted in Attachment 2. The total cost of the playground renovation, as proposed in the concept and presented at the public meeting, was approximately $275,000. Much of the input that was received Page 2 of 3