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THE CITY OF 1 0 <br /> gigg16I 0i 2� - CITY COUNCIL AGENDA REPORT <br /> PLEASANTON. <br /> November 5, 2019 <br /> Engineering <br /> TITLE: APPROVE PLANS AND SPECIFICATIONS, REVIEW BIDS, AND AWARD <br /> A CONSTRUCTION CONTRACT TO CWS CONSTRUCTION GROUP, INC. <br /> IN THE AMOUNT OF $823,000 FOR THE PLEASANTON LIBRARY STAFF <br /> OFFICE AND STORAGE AREA REMODEL PROJECT, CIP NO. 17750 <br /> SUMMARY <br /> Bids have been received for the project to remodel the office area of the Pleasanton <br /> Library. This project will renovate the existing staff office and storage area of the library <br /> to create a combined office space for both Library and Recreation Department (LRD) <br /> staff currently working in the library, and LRD staff currently working in the modular <br /> building behind 200 Old Bernal. The area being remodeled is 3,324 square feet of the <br /> total 30,302-square-foot library. The newly remodeled office area will add an additional <br /> 523 square feet to the existing 2,792-square-foot office and storage area by expanding <br /> into the library space currently available to the public. However, LRD staff plan to <br /> reorganize the area so that no collections nor programs will be displaced from the <br /> library. The project was designed, and competitively bid, and staff recommends the <br /> award of the construction contract to the lowest responsible bidder, CWS Construction <br /> Group, Inc., in the amount of$823,000. <br /> RECOMMENDATION <br /> 1. Approve the plans and specifications for this project. <br /> 2. Review the bids received and award the construction contract for the project to CWS <br /> Construction Group, Inc. of Novato, California, in the amount of$823,000. <br /> 3. Authorize the City Manager to enter into the above construction contract. <br /> 4. Authorize the Director of Engineering to approve and execute contract change <br /> orders for a contingency amount not-to-exceed $165,000 (approximately 20 percent <br /> of the contract amount). <br /> FINANCIAL STATEMENT <br /> The anticipated total expenditure to complete this project, including expenditures to <br /> date, is $1,402,850. This cost includes the construction cost, construction contingency, <br /> the purchase of and site work for a modular storage building, furniture, fixtures, and <br /> equipment, and other miscellaneous costs. There is $1.5 million budgeted in CIP No. <br /> 17750 to complete the project. The funding and anticipated project expenditures are <br /> detailed in Attachment 1. <br />