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BACKGROUND The Library and Community Services departments were combined into the Library and Recreation Department on July 1, 2018. One of the goals identified early on by the City Manager and the Director of Library and Recreation was to have staff, particularly management staff, of the newly formed department work together in close proximity. This office remodel project was identified as the means to accomplish that goal. When the remodel is complete and staff have relocated, it will also allow the City Council priority of removing the modular buildings located behind 200 Old Bernal to move forward. Plans and specifications for the project were prepared by Jeff Katz Architecture (JKA). JKA was originally selected through a Request for Qualification (RFQ) process to prepare plans and specifications to remodel or expand the Senior Center. The Senior Center project was intended to create the office space needed to relocate the Community Services Department staff currently working within the modular building behind 200 Old Bernal Avenue. The Senior Center project would have accomplished the City Council priority of removing the modular building, however, with the subsequent creation of the Library and Recreation Department, the Senior Center project did not move forward, as the new plan to relocate staff to the library facility was established. The City requested JKA prepare biddable plans and specifications for the library project instead of the Senior Center, since the architecture skills necessary to design and prepare biddable plans and specifications for either remodel project are similar. JKA agreed to the project and two agreements between the City and JKA were subsequently processed. The first agreement, in the amount of$20,000, covered JKA's evaluation of the feasibility of remodeling the library area into the number of offices needed. This evaluation included analysis of the building structure, as well as the ability of building systems (mechanical, electrical, plumbing, HVAC, etc.) to serve the remodeled area. Upon completion of the analysis, which determined the area could be remodeled in a way that was satisfactory, a second agreement with JKA in the amount of $120,500 was processed to complete the design and prepare biddable plans and specifications for the project. Working closely with LRD staff, Operations staff, and Engineering staff, JKA completed the plans and specifications. The project was advertised for competitive bid, with bids opened on October 15, 2019. DISCUSSION According to "as-built" record drawings, the Pleasanton Library, located at 400 Old Bernal Avenue, was built by the County of Alameda as a branch library in 1988. The 1988 library building included a total of 30,302 square feet, divided into several distinct areas, with most spaces available for public access and others reserved for staff use only. As originally constructed, the staff and storage area that is the subject of this report was 2,459 square feet. In 1999, when the library became a City of Pleasanton- operated facility, it received a significant renovation. This renovation focused on improving the library entryway paving and landscaping, as well as a several changes within the library such as relocating circulation desks and installing new finishes. The staff office and storage area was also expanded from 2,459 square feet to the current Page 2 of 5