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THE CITY OF '14 ._ ,e...f. 18 pL£AS�4NTONz CITY COUNCIL AGENDA REPORT July 16, 2019 Operations Services TITLE: APPROVE AS-NEEDED SERVICE AGREEMENTS FOR UTILITIES ELECTRICAL, INSTRUMENTATION, TELEMETRY AND SCADA SUMMARY In May of 2019, the Operations Services Department went out to bid for a broad range of as-needed service agreements to assist in maintaining the integrity of the City's infrastructure systems. Based on the bids received, City Council authorized the City Manager to execute multiple as-needed agreements on June 18, 2019. However, during that bidding process there were no respondents for the service category of Utilities - Electrical, Instrumentation, Telemetry, and SCADA services. As a result, staff revised the request for bids specific to this service category and in June of 2019 solicited bids. Based on the bids received, staff has established a list of as-needed service agreements with not-to-exceed limits as summarized in Table 1 of this report. The recommended as-needed service agreements will commence on July 17, 2019 and expire on June 30, 2022, with an option for two additional one-year extensions. RECOMMENDATION Approve and authorize the City Manager to execute multiple three year as-needed service agreements, each with the option for two additional one-year extensions, for the not-to-exceed amounts listed in Table 1 of this report. FINANCIAL STATEMENT The contracted services are primarily funded in the Repair and Replacement Funds associated with the Utility Enterprise Funds. The FY2019/20 not-to-exceed limit for each agreement is listed in Table 1. Fiscal Year 2020/21 and FY2021/22 not-to-exceed limits for each agreement shall be increased based on the San Francisco-Oakland-San Jose Metropolitan Area Consumer Price Index (CPI) for the 12-month period ending in April.