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THE CITY OF 5 <br /> III <br /> ~,p , ; CITY COUNCIL AGENDA REPORT <br /> pLE ASANTONL <br /> February 5, 2019 <br /> Engineering <br /> TITLE: ALLOCATE AN ADDITIONAL $112,500 FROM THE CIP GENERAL FUND <br /> RESERVE TO THE DOLORES BENGTSON AQUATIC CENTER FACILITY <br /> AND LOCKER ROOM RENOVATION PROJECT, CIP NO. 17706, AND <br /> AUTHORIZE THE DIRECTOR OF ENGINEERING TO APPROVE AND <br /> EXECUTE CHANGE ORDERS UTILIZING THIS ADDITIONAL <br /> CONTINGENCY AMOUNT <br /> SUMMARY <br /> On June 5, 2018, City Council awarded the Dolores Bengston Aquatic Center Facility <br /> and Locker Rooms Remodel Project to Saboo, Inc. for the low-bid amount of <br /> $1 ,990,000. The project includes replacement of the men's and women's communal- <br /> style showers with new compartmental showers. The project also includes new lockers, <br /> toilets, urinals, sinks, counters, light fixtures, walls, doors, heating/ventilation and <br /> cooling (HVAC) systems, skylights, and all new interior finishes. In addition, the <br /> concrete floor slab in the locker rooms and outside in the breezeway was removed and <br /> replaced for structural purposes and to create positive drainage. "On-deck" showers are <br /> being installed, as well as new fencing around the facility, in order to meet current code <br /> requirements. As part of the award on June 5, 2018, City Council also authorized the <br /> Director of Engineering to approve and execute changes orders up to a not-to-exceed <br /> amount of $99,985 (approximately 5 percent of base contract) for unforeseen conditions <br /> discovered during construction. Remodeling the existing facility has proven to be more <br /> challenging than expected, and consequently there have been additional costs for work <br /> items unforeseen in the original plans and specifications. Staff now recommends that an <br /> additional $112,500 be allocated to the project contingency and the Director of <br /> Engineering be authorized to approve and execute change orders up to the total <br /> increased contingency amount as necessary to complete the project. <br /> RECOMMENDATION <br /> 1 . Allocate $112,500 from the Capital Improvement Program (CIP) General Fund <br /> Reserve to the Dolores Bengtson Aquatic Center Facility and Locker Room <br /> Renovation Project, CIP No. 17706 contingency. <br /> 2. Authorize the Director of Engineering to approve and execute contract change <br /> orders for a contingency amount not-to-exceed $212,485 (approximately 10.7 <br /> percent of the original construction contract), for any unforeseen but necessary work <br /> related to the project. <br /> FINANCIAL STATEMENT <br /> Staff recommends $112,500 be allocated from the CIP General Fund Reserve to CIP <br /> No. 17706, increasing the total project budget from $2,304,000 to $2,416,500. <br />