THE CITY OF 3
<br /> CITY COUNCIL AGENDA REPORT
<br /> pLEASANTON©
<br /> January 15, 2019
<br /> Engineering
<br /> TITLE: ACCEPT PUBLIC IMPROVEMENTS PERFORMED BY BAY CITIES
<br /> PAVING AND GRADING, INC. FOR THE ANNUAL STREET
<br /> RESURFACING AND PREVENTATIVE MAINTENANCE PROJECT, CIP
<br /> NO. 15503, AND THE OLD VINEYARD AVENUE TRAIL-PHASE I
<br /> PROJECT, CIP NO. 13544
<br /> SUMMARY
<br /> This project consisted of resurfacing approximately 2,035,000 square feet of existing
<br /> pavement surface, and preparation work for slurry sealing approximately 2,620,000
<br /> square feet of pavement surface on various city streets. This project also converts 4,600
<br /> linear feet of Old Vineyard Avenue roadway, between Vineyard Terrace and Heinz
<br /> Ranch Court, into multi-use trail. City Council awarded this construction contract to Bay
<br /> Cities Paving and Grading, Inc. on July 18, 2017. Construction of the project is complete
<br /> and ready for City Council acceptance.
<br /> RECOMMENDATION
<br /> 1. Accept the project as complete and authorize the City Clerk to file a Notice of
<br /> Completion for the project.
<br /> 2. Authorize payment of the retention in the amount of$286,322.86 to Bay Cities Paving
<br /> and Grading, Inc. 30 days after the recordation of the Notice of Completion.
<br /> 3. Transfer$57,858 from Old Vineyard Trail (Phase 1), CIP No. 13544, to CIP No. 15503.
<br /> 4. Transfer $17,155 from Bi-Annual Traffic Calming, CIP No. 18555, to CIP No. 15503.
<br /> 5. Authorize the return of the project balance of $42,050 to the Streets General Fund.
<br /> FINANCIAL STATEMENT
<br /> Funding for this project totaled $5,809,242; $5,650,000 from three years of annual
<br /> street resurfacing CIP allocations, $452,375 from CIP 13544 (Old Vineyard Trail),
<br /> $156,150 from, CIP 17749 (Castleridge Improvements), $153,997 transferred from
<br /> other various Capital Improvement Projects to cover the funding shortfall at the contract
<br /> award phase, and reimbursement of $141,952 from East Bay Regional Park District
<br /> (EBRPD). There were subsequent transfers of budget out to other CIPs, totaling
<br /> $818,280. Staff recommends transferring an additional $57,858 from CIP 13544, and
<br /> $17,155 from CIP 18555 (Traffic Calming), in order to cover expenditures related to
<br /> those projects that were completed within the scope of this project. Expenditures for the
<br /> project totaled $5,842,206, leaving a balance of $42,050 in the project fund. Staff
<br /> recommends transferring the remaining balance back to the Streets General Fund.