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THE CITY OF m.= -`"" CITY COUNCIL AGENDA REPORT 11 pLE ASANTON; December 4, 2018 Engineering TITLE: AUTHORIZE THE DIRECTOR OF ENGINEERING TO APPROVE AND EXECUTE REQUIRED CHANGE ORDERS WITH GSE CONSTRUCTION COMPANY, INC., FOR AN ADDITIONAL AMOUNT NOT-TO-EXCEED $27,000, AND APPROVE THE FOURTH AMENDMENT IN A NOT-TO EXCEED AMOUNT OF $30,000 TO THE AGREEMENT WITH WOODARD & CURRAN , FOR THE RECYCLED WATER INFRASTRUCTURE EXPANSION — KEN MERCER SPORTS PARK BOOSTER STATION PROJECT, CIP NO. 14126A SUMMARY In January 2018, City Council authorized a contract with GSE Construction Company, Inc., including authorizing the Director Engineering to approve and execute change orders to a not-to-exceed amount of $33,000 for the Recycled Water Infrastructure Expansion — Ken Mercer Sports Park Booster Station Project. This amount was approximately 10 percent of the awarded construction contract. The project is nearing completion; however, the contingency fund is nearly expended and it is anticipated there will be an additional $27,000 in change orders necessary to complete the work. It is recommended that City Council approve an additional $27,000 in contingency to cover the expected change orders associated with the PG&E power service connection. Woodard & Curran (formerly RMC Water and Environmental) is the project consultant and designer of the City's Recycled Water Distribution System. There have been three amendments to their original consultant agreement, and it is recommended that City Council approve a fourth amendment in the not-to-exceed amount of $30,000 to input the project as-built drawings into the City's Graphic Information System (GIS), and to assist with the change order(s) associated with the PG&E requirements to provide power to the pump station. There are funds within the Recycled Water Infrastructure Project budget to for the additional construction contingency and the Woodard & Curran design contract amendment. Both the contingency and the amendment qualify to be billed toward the Clean Water State Revolving Fund (CWSRF) loan and grant funding. RECOMMENDATION 1. Authorize the Director of Engineering to approve and execute required change orders to the contract with GSE Construction Company, Inc., for the Recycled Water Infrastructure Expansion — Ken Mercer Sports Park Booster Station Project, CIP No.