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THE CITY OF 6 ® ` - '° II swim "' CITY COUNCIL AGENDA REPORT pL£ASANTONL October 16, 2018 Operations Services TITLE: APPROVE AN AGREEMENT WITH NEW IMAGE LANDSCAPE IN THE AMOUNT NOT TO EXCEED $324,408 FOR STREET MEDIAN MULCHING REPLENISHMENT THROUGHOUT THE CITY SUMMARY One of the City's methods to control weeds throughout all City medians is to install mulch, a natural product that not only limits weed growth, but it also helps to conserve water. The project scope of mulch installation consists of loading, transporting and installing wood mulch in City-owned street medians at various locations throughout the city. The contractor adds mulch to areas bringing the existing level to a uniform 5" thickness across the open planter area. The contract is divided into three years with each year addressing a pre-determined section of the city, so all medians will be replenished every three years. The project will be initiated each fall and the contractor will have a designated timeframe to complete the work. Project administration is under the direction of the Parks Maintenance Division. Staff solicited proposals for the services of experienced, licensed contractors to perform mulch replenishment by posting a legal publication as well as posting the notification on the City's website. RECOMMENDATION Authorize the City Manager to enter into a contract with New Image Landscape for a three (3) year period starting October 17, 2018, for a total not to exceed amount of $324,408. FINANCIAL STATEMENT Contracted services are budgeted in the Park Maintenance Division Operating and Repair and Replacement budgets. Funding ($108,136) has been allocated in the Parks Maintenance Division FY 2018/19 budget and funding will be requested in subsequent FY 2019-2021 ($216,272) to fund the remaining two years of this maintenance contract.