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THE CITY OF 6 <br /> "` CITY COUNCIL AGENDA REPORT <br /> LATOC <br /> June 19, 2018 <br /> Engineering <br /> TITLE: APPROVE PROFESSIONAL SERVICES CONTRACTS FOR ON-CALL <br /> GENERAL ARCHITECTURAL SERVICES WITH THE FIRMS OF <br /> INTERACTIVE RESOURCES, INC., DAHLIN GROUP, INC. AND PERKINS <br /> EASTMAN ARCHITECTS, DPC <br /> SUMMARY <br /> The City has a need for general architectural services for various projects. City staff <br /> advertised to receive Statements of Qualifications (SOQs) for these specialized services <br /> in February 2018. Staff received and reviewed nine SOQs from respondent firms and <br /> invited the top five for interviews. Based on the firms' qualifications, interview <br /> performances, and responses to inquiries of provided references, staff recommends that <br /> the City Council award contracts to three firms: Interactive Resources, Inc., Dahlin <br /> Group, Inc. and Perkins Eastman Architects, DPC (Formerly Dougherty + Dougherty <br /> Architects, LLP). The contracts cover services between July 1, 2018, and June 30, 2021, <br /> with the option of two additional one-year extensions, and is capped at a total, aggregate <br /> not-to-exceed amount of $500,000. Although the recommended aggregate not-to-exceed <br /> amount is $500,000 over three years, there is no guaranteed amount of work to any of <br /> the three firms, and there is no guarantee that the $500,000 amount will be expended <br /> over the contract period. Work will be assigned based solely upon recognized need. <br /> RECOMMENDATION <br /> 1. Approve professional services contracts with Interactive Resources, Inc., Dahlin <br /> Group, Inc. and Perkins Eastman Architects, DPC to provide on-call general <br /> architectural services in the total aggregate amount not-to-exceed $500,000 <br /> between July 1, 2018, and June 30, 2021, with the option of two one-year <br /> extensions. <br /> 2. Authorize the City Manager to execute the attached contracts. <br /> 3. Authorize the Director of Engineering to approve task authorizations up to $50,000. <br /> 4. Authorize the City Manager to approve task authorizations up to $100,000. <br /> FINANCIAL STATEMENT <br /> No additional funding is needed to approve these consultant contracts. Funding for <br /> these contracts is budgeted under each individual Capital Improvement Program (CIP) <br /> project and each renovation project budget approved by the City Council. <br />