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THE CITY OF 3 <br /> CITY COUNCIL AGENDA REPORT <br /> pLEASANTONs <br /> October 17, 2017 <br /> City Manager <br /> City Clerk's Office <br /> TITLE: APPROVE A LEASE AGREEMENT WITH XEROX CORPORATION FOR <br /> THE LEASE OF TWO PRODUCTION COPIERS AND ASSOCIATED <br /> PROCESSERS <br /> SUMMARY <br /> The City's Purchasing Policy establishes the types and values of goods and services <br /> requiring City Council approval. <br /> The current lease agreement for the Central Services color and black and white <br /> production copiers will expire December 2017. Xerox has provided a proposal to <br /> replace the existing equipment with the newest copy machine platforms using the <br /> NASPO ValuePoint Cooperative Purchasing Master Agreement 3091. <br /> RECOMMENDATION <br /> Authorize the City Manager to execute a five year lease agreement with Xerox <br /> Corporation in the amount of$302,210.40, (including sales tax), through the State of <br /> California's participation under the NASPO ValuePoint Cooperative Purchasing Master <br /> Agreement, which meets the City's completive bidding requirement. <br /> FINANCIAL STATEMENT <br /> Funding in the amount of$96,500 for the equipment lease and print charges are <br /> budgeted annually in the Central Services program. These funds are currently allocated <br /> in the approved operating budgets for fiscal years 2017/18 and 2018/19. <br />