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BACKGROUND The current five year lease agreement for the Central Services color and black and white production copiers expires December 2017. Xerox has provided a proposal to replace and existing copy equipment (D125 b/w and X700 color) with the newest D125 platform and newest color platform — the Versant 180 Performance using the NASPO ValuePoint Cooperative Purchasing Master Agreement 3091, which complies with the City's completive bidding requirement. The proposed equipment lease will be for a term of five years and in the amount of $302,210.40. In addition to the equipment costs are print charges. Based the City's current print volume, print charges are estimated at $3,000 per month. The proposed Versant 180 Performance Press would include a more robust SquareFold booklet maker with 2 knife trim capability (to provide beautifully finished, full-bleed trim booklets). The Fiery DFE/Processer is also more robust with the capability to process and print work more quickly reducing cycle times. This will provide a streamlined workflow, and time savings during production. The USB kit will enable users to submit jobs on thumb/flash drive (providing more flexibility with job submission). The upgrade equipment will also provide: • Increased Speed and productivity— 80 impressions per minute versus 70 (with a more robust engine with higher duty cycle). The engine does not slow down on heavy stocks (as the current X700 does). • Greater automation and color matching/consistency (due to internal, closed-loop process controls). • Extra-long sheet printing/banner printing up to 26". • Greater stock latitude (up to 130 lb. cardstock with support for coated substrates and synthetic stock which removes the need to laminate. • Squarefold booklet-maker with 2 knife trim gives documents a more professional, finished look (Flat booklets are easier to handle, stack, pack, move and store). - o Accepts booklets up to 25 folded sheets and is ideal for inline production of a wide range of applications, such as brochures, catalogs, calendars, directories/photo books, educational and training materials. The new D125 will have a faster Fiery processer that includes imposition/composition capability (electronic pre-press MakeReady). This will remove manual, time consuming set-up processes and automate the workflow, which will allow work to be cycled through the print shop more quickly. The newest D125 platform also provides reliability enhancements. Submitted by: Fiscal Review: Approved y: "Ira /11/1/1(\ Kare Diaz Tina Olson Nelson Fialho City Clerk Director of Finance City Manager Attachment: 1. Lease Agreement